How To Fix HRPADRU_FSS_CR003 - 4-days quota has been used already for & & in period &-&

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRU_FSS_CR - FSS Compensation Request Messages

• Message number: 003

• Message text: 4-days quota has been used already for & & in period &-&

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRU_FSS_CR003 - 4-days quota has been used already for & & in period &-& ?

  The SAP error message HRPADRU_FSS_CR003 indicates that a 4-day quota has already been used for a specific employee during a defined period. This error typically arises in the context of leave management or absence quota management within the SAP HR module, particularly in the Russian payroll context.
  Cause:
  
  Quota Exhaustion: The employee has already utilized the full 4-day quota for the specified period. This could be due to previous leave requests that have been approved and processed.
  Incorrect Configuration: There may be an issue with how the leave quotas are configured in the system, leading to incorrect calculations of available leave days.
  Data Entry Errors: There might be errors in the data entry for leave requests, such as overlapping leave periods or incorrect leave types being applied.
  
  Solution:
  
  Check Quota Balances: Review the employee's leave quota balances to confirm how many days have been used and how many are remaining. This can usually be done through the employee's leave management screen in SAP.
  Adjust Leave Requests: If the employee has mistakenly submitted a leave request that exceeds their available quota, you may need to adjust or reject the request.
  Configuration Review: If the quota management settings are incorrect, consult with your SAP HR configuration team to ensure that the leave types and quotas are set up correctly.
  Consult Payroll/HR Team: If you are unsure about the quota usage or need further assistance, consult with your HR or payroll team for clarification and guidance on how to proceed.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's leave records.
  Infotypes: Look into relevant infotypes such as Infotype 2001 (Absences) and Infotype 2006 (Absence Quotas) to get detailed information about the employee's leave history and quota balances.
  Documentation: Refer to SAP documentation or help files for more detailed information on managing absence quotas and resolving related errors.
  
  If the issue persists after checking the above points, it may be necessary to escalate the matter to your SAP support team for further investigation.