How To Fix HRPADQA366 - Passport expire date is initial

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 366

• Message text: Passport expire date is initial

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA366 - Passport expire date is initial ?

  The SAP error message HRPADQA366 indicates that the "Passport expire date is initial." This error typically arises in the context of managing employee data, particularly when dealing with international assignments or expatriate management in the SAP Human Capital Management (HCM) module.
  Cause:
  The error occurs when the system expects a value for the passport expiration date, but it is either not provided or is set to an initial (blank or null) value. This can happen due to:
  
  Missing Data Entry: The user may not have entered the passport expiration date in the relevant infotype (e.g., Infotype 0021 - "Family/Related Person").
  Data Migration Issues: If data was migrated from another system, the passport expiration date may not have been transferred correctly.
  Configuration Issues: The system may be configured to require a passport expiration date for certain processes, but the necessary data has not been provided.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Infotype Data:
  
  Navigate to the relevant infotype (e.g., Infotype 0021) for the employee in question.
  Ensure that the passport expiration date is filled in correctly. If it is blank, enter the appropriate date.
  
  
  
  Data Entry:
  
  If you are entering new employee data, make sure to include the passport expiration date as part of the data entry process.
  
  
  
  Review Configuration:
  
  If the error persists, review the configuration settings in the SAP system to determine if the passport expiration date is set as a mandatory field. Adjust the settings if necessary.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling passport-related data in your version of SAP HCM.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to employee data management, especially those dealing with personal data and international assignments.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user entering the data has the appropriate permissions to modify employee records.
  
  If the issue continues after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM for further assistance.