How To Fix HRPADQA188 - ID type:&1 ID No:&2 already assigned to employee: &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 188

• Message text: ID type:&1 ID No:&2 already assigned to employee: &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA188 - ID type:&1 ID No:&2 already assigned to employee: &3 ?

  The SAP error message HRPADQA188 indicates that a specific ID type (e.g., a personnel number, social security number, etc.) and ID number combination is already assigned to another employee in the system. This typically occurs during processes such as employee creation, data updates, or data imports when the system detects a duplicate ID assignment.
  Cause:
  
  Duplicate ID Assignment: The ID type and ID number you are trying to assign to a new or existing employee is already in use by another employee.
  Data Migration Issues: If you are migrating data from another system or performing mass uploads, there may be duplicates in the data being imported.
  Incorrect Data Entry: Manual entry errors can lead to attempts to assign an ID that is already in use.
  
  Solution:
  
  Check Existing Assignments: Verify if the ID type and ID number are indeed assigned to another employee. You can do this by searching for the employee using the ID in the relevant SAP HR transaction (e.g., PA20 or PA30).
  Use a Unique ID: If the ID is already in use, you will need to assign a different, unique ID to the employee you are trying to create or update.
  Data Cleanup: If you are migrating data, ensure that the data being imported does not contain duplicates. Clean up the data before performing the import.
  Consult with HR Team: If you are unsure about the ID assignments, consult with your HR team or system administrator to clarify the correct ID to use.
  Check for Deactivated Employees: Sometimes, an ID may be assigned to a deactivated employee. If applicable, check if the employee is still active and if the ID can be reassigned.
  
  Related Information:
  
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee records.
  ID Types: Understand the different ID types used in your organization (e.g., personnel number, tax ID, etc.) and their significance.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review your organization's HR data management policies to ensure compliance with ID assignment rules.
  
  By following these steps, you should be able to resolve the HRPADQA188 error and ensure that ID assignments are unique and correctly managed within your SAP system.