How To Fix HRPADQA125 - Visa number &1 is already assigned to personnel number &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 125

• Message text: Visa number &1 is already assigned to personnel number &2

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA125 - Visa number &1 is already assigned to personnel number &2 ?

  The SAP error message HRPADQA125 indicates that a Visa number (or similar identification number) is already assigned to a different personnel number in the system. This typically occurs in the context of managing employee records, particularly when dealing with immigration or work authorization data.
  Cause:
  
  Duplicate Entry: The Visa number you are trying to assign to a personnel number is already linked to another employee in the system.
  Data Migration Issues: If data was migrated from another system, there may be duplicate Visa numbers that were not cleaned up.
  Incorrect Data Entry: There may have been a mistake in entering the Visa number or personnel number.
  
  Solution:
  
  
  Check Existing Assignments: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check which personnel number is currently assigned to the Visa number in question.
  You can also use transaction SE16 or SE16N to query the relevant database table (e.g., P0000 for personnel actions) to find the existing assignment.
  
  
  
  Correct the Assignment:
  
  If the Visa number is indeed assigned to the wrong personnel number, you may need to reassign it to the correct employee. This may involve removing the Visa number from the incorrect personnel record first.
  If the Visa number is valid for multiple personnel numbers (which is rare), you may need to consult with your HR or legal team to determine the appropriate course of action.
  
  
  
  Data Cleanup:
  
  If this issue arises from data migration, consider performing a data cleanup to ensure that Visa numbers are unique to each personnel number.
  Implement validation checks in your data entry processes to prevent future duplicates.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or your organization's HR policies regarding Visa assignments to ensure compliance with regulations.
  
  
  
  Contact SAP Support: 
  
  If the issue persists and you cannot resolve it, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Tables Involved: The relevant tables for HR data in SAP include P0000 (Actions), P0001 (Organizational Assignment), and P0002 (Personal Data).
  Transaction Codes: Familiarize yourself with transaction codes like PA20, PA30, and SE16N for data management.
  User Roles: Ensure that you have the appropriate permissions to view and modify HR data in SAP.
  
  By following these steps, you should be able to resolve the HRPADQA125 error and manage Visa assignments effectively in your SAP system.