How To Fix HRPADQA122 - The approval number &1 already has been in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 122

• Message text: The approval number &1 already has been in the system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA122 - The approval number &1 already has been in the system ?

  The SAP error message HRPADQA122 indicates that the approval number you are trying to use already exists in the system. This typically occurs in the context of HR processes, such as when managing approvals for actions like hiring, promotions, or other personnel changes.
  Cause:
  
  Duplicate Entry: The most common cause is that the approval number you are trying to enter has already been used for another transaction or approval process.
  System Configuration: There may be a configuration issue where the system is not set up to allow for multiple entries of the same approval number.
  Data Migration Issues: If data has been migrated from another system, there may be duplicate approval numbers that were not cleaned up.
  
  Solution:
  
  Check Existing Approvals: Verify if the approval number is indeed already in use. You can do this by searching for the approval number in the relevant HR tables or transaction codes.
  Use a Unique Approval Number: If the approval number is already in use, you will need to generate a new, unique approval number for your transaction.
  Review Configuration: If you believe this is an error, review the configuration settings related to approval processes in your SAP system to ensure that they allow for the intended use of approval numbers.
  Data Cleanup: If the issue is due to data migration, consider cleaning up the data to remove duplicates or reassign approval numbers as necessary.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling approval numbers to ensure compliance with established processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you investigate the issue, such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to resolve the HRPADQA122 error and proceed with your HR processes.