How To Fix HRPADQA059 - Record deletion causes occurrence index change of subsequent records

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 059

• Message text: Record deletion causes occurrence index change of subsequent records

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA059 - Record deletion causes occurrence index change of subsequent records ?

  The SAP error message HRPADQA059 typically occurs in the context of payroll processing or personnel administration when there is an attempt to delete a record that would affect the occurrence index of subsequent records. This can happen in various modules, particularly in Human Resources (HR) and Payroll.
  Cause:
  The error arises when you try to delete a record (such as a payroll result or an infotype record) that is linked to other records in a way that would disrupt the sequence or integrity of the data. Specifically, it indicates that the deletion of the record would change the occurrence index of subsequent records, which can lead to inconsistencies in the data.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Dependencies: Before deleting a record, check if there are any dependent records that rely on the record you are trying to delete. You may need to delete or adjust these dependent records first.
  
  
  Use the Correct Deletion Method: Instead of directly deleting the record, consider using the appropriate method for handling records in SAP. For example, if you are dealing with payroll results, you might need to use the "Reversal" or "Correction" functionality instead of a direct deletion.
  
  
  Review the Data Model: Understand the data model and relationships between different infotypes or records. This will help you identify which records are affected by the deletion.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific infotype or payroll process you are working with. There may be specific guidelines or best practices for handling deletions.
  
  
  Test in a Development Environment: If possible, replicate the issue in a development or test environment to understand the impact of the deletion and to find a safe way to proceed.
  
  
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support or consulting with an SAP HR expert who can provide guidance based on your specific configuration and data.
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee data. Each infotype has a specific structure and rules regarding how records can be added, modified, or deleted.
  Payroll Processing: Payroll results are often linked to various infotypes, and changes to these records can have cascading effects on payroll calculations.
  Data Integrity: Maintaining data integrity is crucial in HR systems, as errors can lead to incorrect payroll processing and reporting.
  
  By following these steps and understanding the underlying relationships between records, you should be able to address the HRPADQA059 error effectively.