How To Fix HRPADQA057 - Record insertion causes occurrence index change of subsequent records

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 057

• Message text: Record insertion causes occurrence index change of subsequent records

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA057 - Record insertion causes occurrence index change of subsequent records ?

  The SAP error message HRPADQA057, which states "Record insertion causes occurrence index change of subsequent records," typically occurs in the context of HR (Human Resources) data management, particularly when dealing with infotypes (data structures in SAP HR that store specific types of employee data).
  Cause:
  This error arises when you attempt to insert a new record into an infotype, and the insertion would disrupt the sequence of existing records. In SAP HR, each record in an infotype has an occurrence index, which is a unique identifier for the sequence of records. If the new record is inserted in a way that it would change the occurrence index of subsequent records, SAP raises this error to prevent data integrity issues.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing records in the infotype to understand their sequence and occurrence indices. You can do this by using transaction codes like PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data).
  
  
  Determine Insertion Point: Identify the correct point at which the new record should be inserted. Ensure that it does not disrupt the sequence of existing records.
  
  
  Adjust Occurrence Indices: If necessary, you may need to adjust the occurrence indices of existing records to accommodate the new record. This can be done by:
  
  Deleting or modifying existing records to create space for the new record.
  Inserting the new record at a different point that does not affect the sequence of existing records.
  
  
  
  Use Correct Date Ranges: Ensure that the validity dates of the new record do not overlap with existing records in a way that would cause conflicts.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing infotypes and occurrence indices.
  
  
  Testing: After making adjustments, test the insertion again to ensure that the error does not recur.
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information, such as personal data, organizational assignments, and payroll data.
  Occurrence Index: This is a number that indicates the sequence of records within an infotype. Each record has a unique occurrence index, and the system uses this index to maintain the order of records.
  Transaction Codes: Familiarize yourself with relevant transaction codes like PA30, PA20, and others that are used for managing HR data.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR expert or your organization's SAP support team for further assistance.