How To Fix HRPADKZ_IT004 - ID number (KZ IIN) doesn't correspond to Gender / Title

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKZ_IT - HR Kazakhstan Infotype Messages

• Message number: 004

• Message text: ID number (KZ IIN) doesn't correspond to Gender / Title

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKZ_IT004 - ID number (KZ IIN) doesn't correspond to Gender / Title ?

  The SAP error message "HRPADKZ_IT004 ID number (KZ IIN) doesn't correspond to Gender / Title" typically occurs in the context of personnel administration when there is a mismatch between the gender/title of an employee and the identification number (IIN) provided in the system. This is particularly relevant in countries where identification numbers are linked to gender, such as in some Eastern European countries.
  Cause:
  
  Mismatch in Data: The IIN provided does not match the gender or title of the employee as defined in the system. For example, if the IIN indicates a male but the employee's gender is set as female in the system, this error will occur.
  Incorrect Data Entry: There may have been an error during data entry, either in the IIN or in the employee's gender/title information.
  Configuration Issues: The system may not be configured correctly to handle the specific rules related to IIN and gender/title validation.
  
  Solution:
  
  
  Verify Employee Data: Check the employee's master data in the SAP system. Ensure that the gender/title matches the IIN provided. This can be done by:
  
  Navigating to the employee's record in the SAP HR module.
  Reviewing the fields for gender and title.
  Confirming that the IIN is correctly entered.
  
  
  
  Correct the IIN or Gender/Title: Depending on the findings:
  
  If the IIN is incorrect, update it to the correct value that corresponds to the employee's gender/title.
  If the gender/title is incorrect, update it to match the IIN.
  
  
  
  Consult with HR or Data Entry Personnel: If you are unsure about the correct values, consult with HR personnel or the individual responsible for data entry to ensure that the correct information is being used.
  
  
  Check Configuration Settings: If the issue persists, it may be necessary to review the configuration settings in the SAP system related to personnel administration and IIN validation. This may require assistance from an SAP HR consultant or system administrator.
  
  
  Testing: After making the necessary corrections, test the changes by attempting to save or process the employee record again to ensure that the error no longer occurs.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to personnel administration and IIN handling for specific country configurations.
  User Training: Ensure that users involved in data entry are trained on the importance of accurate data entry, especially when it comes to sensitive information like gender and identification numbers.
  
  By following these steps, you should be able to resolve the error and ensure that the employee data is consistent and accurate within the SAP system.