How To Fix HRPADKW018 - Usage is &3; remaining quota for employee is &1 at &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 018

• Message text: Usage is &3; remaining quota for employee is &1 at &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW018 - Usage is &3; remaining quota for employee is &1 at &2 ?

  The SAP error message HRPADKW018 indicates that there is an issue with the quota management for an employee in the Human Resources module, specifically related to leave or absence quotas. The message typically means that the employee has a remaining quota of a certain amount (indicated by &1) for a specific type of leave (indicated by &3) at a certain date (indicated by &2). 
  Cause:
  
  Quota Exceeded: The employee is trying to use more leave than they have available in their quota.
  Quota Configuration: There may be an issue with how the quotas are configured in the system, such as incorrect settings for accruals or deductions.
  Incorrect Data Entry: The employee's leave request may have been entered incorrectly, leading to a mismatch between the requested leave and the available quota.
  Time Evaluation Issues: If time evaluation has not been run correctly, it may not have updated the quotas properly.
  
  Solution:
  
  Check Quota Balances: Review the employee's leave quota balances in the system to confirm the available leave. This can usually be done through the employee's infotype records (e.g., IT2006 for Absences).
  Adjust Leave Request: If the employee is trying to request more leave than they have available, they will need to adjust their request to fit within their remaining quota.
  Review Configuration: Check the configuration settings for leave quotas in the system to ensure they are set up correctly. This includes checking the rules for accruals and deductions.
  Run Time Evaluation: If there are discrepancies in the quota balances, ensure that the time evaluation process has been run to update the quotas correctly.
  Consult with HR: If the issue persists, it may be necessary to consult with the HR department or the SAP support team to investigate further.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT2006 (Absences) and IT2001 (Absence Quotas) to manage and review leave data.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to access employee records.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on quota management.
  Documentation: Refer to SAP documentation or user manuals for detailed instructions on managing leave quotas and resolving related errors.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.