How To Fix HRPADKW003 - Enter civil ID for only non-Kuwaiti employees

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 003

• Message text: Enter civil ID for only non-Kuwaiti employees

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW003 - Enter civil ID for only non-Kuwaiti employees ?

  The SAP error message HRPADKW003, which states "Enter civil ID for only non-Kuwaiti employees," typically occurs in the context of managing employee data in the SAP Human Capital Management (HCM) module, particularly for organizations operating in Kuwait. This error is related to the requirement for civil IDs for non-Kuwaiti employees, as per local regulations.
  Cause:
  The error arises when:
  
  A user attempts to enter or update employee information for a Kuwaiti national without providing a civil ID, which is not required for them.
  The system is configured to expect a civil ID for non-Kuwaiti employees only, and the input does not meet this requirement.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify Employee Nationality: Check the nationality of the employee in question. Ensure that the employee is correctly classified as either Kuwaiti or non-Kuwaiti in the system.
  
  
  Input Civil ID: If the employee is non-Kuwaiti, ensure that you enter a valid civil ID in the appropriate field. This ID is mandatory for non-Kuwaiti employees.
  
  
  Correct Data Entry: If the employee is Kuwaiti, ensure that you are not entering a civil ID, as it is not required. Remove any civil ID entries for Kuwaiti employees.
  
  
  Check Configuration: If the issue persists, it may be necessary to review the configuration settings in the SAP system related to employee data management. This may involve checking the infotypes and validation rules set up for employee records.
  
  
  Consult Documentation: Refer to the SAP documentation or user manuals specific to your version of SAP HCM for additional guidance on handling employee data in compliance with local regulations.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP HCM for further assistance.
  
  
  Related Information:
  
  Infotypes: In SAP HCM, employee data is managed through infotypes. Ensure that the relevant infotypes (e.g., Personal Data, Address) are correctly filled out.
  Legal Compliance: Be aware of local labor laws and regulations regarding employee documentation, as these can impact how data is managed in the system.
  User Training: Ensure that users entering employee data are trained on the specific requirements for Kuwaiti and non-Kuwaiti employees to prevent similar errors in the future.
  
  By following these steps, you should be able to resolve the HRPADKW003 error and ensure compliance with local regulations regarding employee documentation.