How To Fix HRPADJP_CP622 - The service record can only be defined once for a form

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADJP_CP - Message Class for Pension Plan of Japan

• Message number: 622

• Message text: The service record can only be defined once for a form

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADJP_CP622 - The service record can only be defined once for a form ?

  The SAP error message HRPADJP_CP622, which states "The service record can only be defined once for a form," typically occurs in the context of personnel administration or payroll processing when there is an attempt to create or modify a service record that already exists for a specific employee or form.
  Cause:
  
  Duplicate Entries: The most common cause of this error is that there is already an existing service record for the employee in question for the same form or time period. SAP does not allow duplicate service records for the same employee and form.
  Incorrect Data Entry: There may be an error in the data entry process, such as entering the same service record multiple times inadvertently.
  Configuration Issues: There could be issues with the configuration of the forms or the way service records are defined in the system.
  
  Solution:
  
  Check Existing Records: Review the existing service records for the employee in question. You can do this by navigating to the relevant infotype (e.g., Infotype 0000 for Actions or Infotype 0001 for Organizational Assignment) and checking if the service record already exists.
  Modify or Delete Duplicate Records: If you find a duplicate service record, you can either modify it if it needs to be updated or delete it if it is not required.
  Correct Data Entry: Ensure that the data being entered is accurate and does not duplicate existing records. Double-check the dates and other relevant fields.
  Consult Configuration: If the issue persists, consult with your SAP HR configuration team to ensure that the forms and service records are set up correctly in the system.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage service records.
  Infotypes: Familiarize yourself with the relevant infotypes related to service records, such as Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions specific to your version of SAP.
  User Authorization: Ensure that you have the necessary authorizations to view and modify service records in the system.
  
  If the problem continues after following these steps, it may be beneficial to reach out to your SAP support team or consult SAP documentation for further assistance.