How To Fix HRPADFR_DUCS031 - A BRC (&4) already exists in the history for &1 of &2 to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADFR_DUCS - Message class for DUCS

• Message number: 031

• Message text: A BRC (&4) already exists in the history for &1 of &2 to &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADFR_DUCS031 - A BRC (&4) already exists in the history for &1 of &2 to &3 ?

  The SAP error message HRPADFR_DUCS031 indicates that there is a duplicate entry for a BRC (Benefit Reference Code) in the history for a specific employee and time period. This typically occurs during the processing of payroll or benefits-related data in the SAP HR module.
  Cause:
  The error is caused by the system detecting that a BRC already exists for the specified employee (&1) for the given time period (&2 to &3). This can happen due to:
  
  Duplicate entries being created in the payroll or benefits processing.
  Incorrect data entry or configuration in the system.
  A previous run of payroll or benefits processing that has not been properly cleared or adjusted.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records for the specified time period.
  Look for existing BRC entries that may be causing the conflict.
  
  
  
  Identify Duplicates:
  
  Review the history of BRC entries for the employee to identify any duplicates.
  Check if there are any unintended entries that need to be removed or corrected.
  
  
  
  Correct Data:
  
  If duplicates are found, you may need to delete or adjust the incorrect entries.
  Ensure that the data being processed does not create duplicates in the future.
  
  
  
  Reprocess Payroll/Benefits:
  
  After correcting the data, reprocess the payroll or benefits run to ensure that the changes take effect.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this specific error message for any additional guidance or updates.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you are unsure about making changes, consider reaching out to SAP support for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to payroll and benefits processing.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide patches or updates.
  User Roles: Ensure that you have the appropriate permissions to view and modify HR data in the system.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.