How To Fix HRPADCO086 - Reason &1 not allowed. A record with date &2 and reason &3 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCO - Messages for Payroll Colombia

• Message number: 086

• Message text: Reason &1 not allowed. A record with date &2 and reason &3 already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADCO086 - Reason &1 not allowed. A record with date &2 and reason &3 already exists ?

  The SAP error message HRPADCO086 indicates that there is an attempt to create or modify a record in the HR (Human Resources) module, but the system has detected that a record with the same date and reason already exists. This is a common issue when dealing with personnel actions, such as hiring, terminations, or changes in employee status.
  Cause:
  The error is triggered when:
  
  You are trying to enter a new record (e.g., a new action for an employee) that conflicts with an existing record.
  The existing record has the same effective date and action reason, which violates the business rules set in the system.
  There may be a configuration in the system that prevents overlapping records for certain actions.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Review the existing records for the employee in question. You can do this by navigating to the relevant infotype (e.g., IT0000 for Actions, IT0001 for Organizational Assignment) and checking for records with the same date and reason.
  
  
  
  Modify or Delete Existing Records:
  
  If you find a conflicting record, you may need to modify or delete it, depending on your business requirements. Ensure that any changes comply with your organization's policies.
  
  
  
  Use a Different Date or Reason:
  
  If the existing record is valid and should remain, consider using a different effective date or action reason for the new record you are trying to create.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about the existing records or how to proceed, consult with your HR department or SAP support team for guidance. They may provide insights into the specific business rules configured in your system.
  
  
  
  Check Configuration:
  
  If you have access to configuration settings, check the settings for the relevant infotypes and action types to understand the rules governing record creation and modification.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR, as they contain the employee data that may be causing the conflict.
  Action Types: Understand the action types and their configurations in your SAP system, as they dictate how personnel actions are processed.
  SAP Notes: Search for SAP Notes related to HRPADCO086 for any specific patches or updates that may address this issue.
  Documentation: Review SAP documentation or user manuals for guidance on handling personnel actions and understanding the implications of existing records.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.