How To Fix HRPADCASTD013 - Quota: duplicate delete of quota records

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCASTD - Messages for HR-CA / HR-US: Short / long term disability

• Message number: 013

• Message text: Quota: duplicate delete of quota records

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADCASTD013 - Quota: duplicate delete of quota records ?

  The SAP error message HRPADCASTD013 indicates that there is an attempt to delete quota records that are duplicates in the system. This error typically arises in the context of managing employee leave quotas, such as vacation or sick leave, where the system detects that there are multiple records for the same quota type that are being processed for deletion.
  Cause:
  
  Duplicate Quota Records: The primary cause of this error is the existence of duplicate quota records for the same employee and quota type in the database. This can happen due to incorrect data entry, system errors, or issues during data migration.
  Incorrect Deletion Logic: The logic used to delete quota records may not be correctly identifying unique records, leading to attempts to delete the same record multiple times.
  
  Solution:
  
  
  Check for Duplicate Records:
  
  Use transaction codes like SE16 or SE11 to access the relevant database tables (e.g., T559L for leave quotas) and check for duplicate entries for the employee in question.
  Identify and analyze the records that are causing the duplication.
  
  
  
  Manual Deletion:
  
  If duplicates are found, you may need to manually delete the unnecessary records using the appropriate transaction (e.g., PA30 for maintaining HR master data).
  Ensure that you have the necessary authorizations to perform deletions.
  
  
  
  Data Consistency Check:
  
  Run consistency checks or reports to ensure that the quota records are in a valid state. This can help identify any other inconsistencies in the data.
  
  
  
  Review Custom Logic:
  
  If there are custom programs or enhancements that manipulate quota records, review the logic to ensure it correctly handles duplicates and does not attempt to delete the same record multiple times.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide guidance on handling quota records.
  
  
  
  Testing:
  
  After making changes, conduct thorough testing to ensure that the issue is resolved and that no new errors arise from the changes made.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PT60 (Time Evaluation).
  Tables: Understand the structure of tables related to leave quotas, such as T559L (Quota Types) and T559R (Quota Records).
  Documentation: Review SAP documentation related to time management and quota management for best practices and guidelines.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.