How To Fix HRPADBE_ABSENCES016 - Data not previously generated by RPTGENB0; personal calendar not created

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADBE_ABSENCES - Messages for absences BE

• Message number: 016

• Message text: Data not previously generated by RPTGENB0; personal calendar not created

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADBE_ABSENCES016 - Data not previously generated by RPTGENB0; personal calendar not created ?

  The SAP error message HRPADBE_ABSENCES016 indicates that the system is unable to process absence data because the personal calendar for the employee has not been generated. This typically occurs in the context of absence management in SAP HR (Human Resources) when the system tries to access absence records for an employee who does not have a personal calendar created.
  Cause:
  
  Missing Personal Calendar: The personal calendar for the employee has not been generated. This can happen if the employee is newly hired or if there have been changes in their employment status that require a new calendar.
  Incorrect Configuration: There may be issues with the configuration of the absence management module or the related infotypes.
  Data Generation Issues: The report or program (RPTGENB0) that is supposed to generate the personal calendar may not have been executed or may have encountered an error.
  
  Solution:
  
  
  Generate Personal Calendar:
  
  Execute the report RPTGENB0 to generate the personal calendar for the employee. This report is responsible for creating the personal calendar based on the employee's data.
  You can run this report in transaction code SE38 or SA38, entering the report name and the necessary selection criteria (like personnel number).
  
  
  
  Check Employee Data:
  
  Ensure that the employee's master data is complete and correct. Check infotypes such as:
  
  0000 (Actions)
  0001 (Organizational Assignment)
  0002 (Personal Data)
  0007 (Planned Working Time)
  0008 (Basic Pay)
  
  
  Make sure that the employee has valid entries in these infotypes.
  
  
  
  Review Configuration:
  
  Check the configuration settings for absence management in the SAP system. Ensure that the necessary settings for generating personal calendars are correctly configured.
  
  
  
  Re-run Absence Processing:
  
  After generating the personal calendar, re-run the absence processing or the report that initially triggered the error.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to HR absence management for any specific instructions or troubleshooting steps.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SE38 or SA38: To execute reports.
  PA30: To view and maintain employee master data.
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the HRPADBE_ABSENCES016 error and ensure that the personal calendar is generated correctly for the employee.