How To Fix HRPADAE025 - Status type Valid records can be changed only to status type Cancelled

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADAE - Message Class PB UAE

• Message number: 025

• Message text: Status type Valid records can be changed only to status type Cancelled

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADAE025 - Status type Valid records can be changed only to status type Cancelled ?

  The SAP error message HRPADAE025 indicates that you are trying to change the status of a record that is currently valid, but the system only allows you to change it to a status of "Cancelled." This error typically occurs in the context of personnel administration or payroll processing within the SAP Human Capital Management (HCM) module.
  Cause:
  
  Status Restrictions: The record you are trying to modify has a status that is currently valid (e.g., Active, Inactive) and the system is designed to restrict changes to certain statuses. The only permissible change is to cancel the record.
  Data Integrity: This restriction is in place to maintain data integrity and ensure that historical records are not altered inappropriately.
  
  Solution:
  
  Change Status to Cancelled: If you need to change the status of the record, you should change it to "Cancelled" instead of trying to set it to another valid status.
  Review Business Process: Ensure that the business process you are following aligns with the system's requirements. If you need to make changes to a record, consider whether you need to create a new record or if you can adjust the existing one appropriately.
  Consult Documentation: Review the SAP documentation or your organization's guidelines regarding status changes in personnel records to understand the implications of changing a record's status.
  Check Authorizations: Ensure that you have the necessary authorizations to make changes to personnel records. Sometimes, restrictions can be due to missing permissions.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to manage personnel records effectively.
  SAP Notes: Check for any SAP Notes related to this error message for additional context or updates that may affect how status changes are handled.
  Testing in Sandbox: If you are unsure about the changes, consider testing the process in a sandbox environment to see how the system behaves with different status changes.
  
  If the issue persists or if you have specific business requirements that necessitate a different approach, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HCM.