How To Fix HRPAD_DELIMIT002 - Deletion not permitted; validity period of personnel area is specified

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAD_DELIMIT - Validity of HR Objects

• Message number: 002

• Message text: Deletion not permitted; validity period of personnel area is specified

What causes this issue?

The validity period of a personnel subarea cannot be deleted if this
personnel subarea is assigned to a personnel area with a limited
validity.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

In order to delete the validity period of the personnel subarea, you
have to delete first the validity period of the corresponding personnel
area.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAD_DELIMIT002 - Deletion not permitted; validity period of personnel area is specified ?

  The SAP error message HRPAD_DELIMIT002 indicates that a deletion operation is not permitted because the validity period of the personnel area is specified. This typically occurs in the context of personnel administration when trying to delete a record that is still within a defined validity period.
  Cause:
  
  Validity Period: The personnel area has a defined validity period, and the record you are trying to delete falls within this period. SAP enforces these rules to maintain data integrity and ensure that historical records are preserved.
  Data Consistency: The system is designed to prevent the deletion of records that could lead to inconsistencies in reporting or historical data.
  
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check Validity Period: Review the validity period of the personnel area and ensure that the record you are trying to delete is outside of this period. If it is within the period, you may need to wait until the period expires or adjust the validity period if appropriate.
  
  
  Change the Record Instead of Deleting: If the record is still needed for historical purposes, consider changing the record instead of deleting it. You can mark it as inactive or make necessary adjustments without removing it entirely.
  
  
  Consult with HR or SAP Administrator: If you believe that the deletion is necessary, consult with your HR department or SAP administrator. They may have the authority to adjust the validity periods or provide guidance on how to handle the situation.
  
  
  Use Transaction Codes: If you are using specific transaction codes (like PA30 for maintaining HR master data), ensure you are following the correct procedures for handling personnel records.
  
  
  Check for Related Customizations: Sometimes, customizations in the SAP system can affect how deletions are handled. Check if there are any custom validations or rules that might be causing this error.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or specific instructions related to this error message. SAP frequently updates its documentation and may provide additional insights or patches.
  Documentation: Review the SAP HR documentation for guidelines on managing personnel records, including deletion and validity periods.
  Training: If you are frequently encountering this error, consider additional training on SAP HR processes to better understand how to manage personnel data effectively.
  
  By following these steps, you should be able to address the HRPAD_DELIMIT002 error and manage personnel records in SAP more effectively.