How To Fix HRPAD00DD035 - Personnel number &1: Destruction log &2, status &3 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAD00DD - Data Destruction

• Message number: 035

• Message text: Personnel number &1: Destruction log &2, status &3 already exists

What causes this issue?

This step of the destruction process for the subtype &V2& has already
been completed.

System Response

The system rejects the processing of personnel number &V1&.

How to fix this error?

First complete the write run and delete run before you perform a new
preprocessing run.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAD00DD035 - Personnel number &1: Destruction log &2, status &3 already exists ?

  The SAP error message HRPAD00DD035 typically occurs in the context of personnel administration and data management within the SAP HR module. This error indicates that there is an attempt to create a destruction log for a personnel number that already has an existing destruction log with the same status.
  Cause:
  The error is caused by the following scenarios:
  
  Duplicate Destruction Log: A destruction log for the specified personnel number already exists in the system with the same status. This can happen if there was an attempt to create a new destruction log without first checking if one already exists.
  Data Integrity Issues: There may be issues with data integrity or consistency in the database, leading to the system not recognizing the existing log correctly.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Destruction Logs:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if a destruction log already exists for the personnel number in question.
  Look for the specific status mentioned in the error message.
  
  
  
  Review the Status:
  
  If a destruction log exists, determine if it is still valid or if it can be modified or deleted based on your business processes.
  
  
  
  Delete or Modify Existing Log:
  
  If the existing destruction log is no longer needed, you may delete it (if allowed) or modify it to reflect the new changes you want to make.
  Ensure that you have the necessary authorizations to perform these actions.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or your organization's internal guidelines regarding the management of destruction logs to ensure compliance with data retention policies.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through the above steps, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, S_AHR_61016300 (for reporting), and others that may help in managing HR data.
  Authorization: Ensure that you have the necessary authorizations to view and modify HR data, as restrictions may prevent you from accessing or changing existing logs.
  Data Retention Policies: Understand your organization's data retention policies to ensure compliance when managing destruction logs.
  
  By following these steps, you should be able to address the HRPAD00DD035 error effectively.