How To Fix HRPA_ARCH241 - Personnel number &1: retention rule does not permit data destruction

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 241

• Message text: Personnel number &1: retention rule does not permit data destruction

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH241 - Personnel number &1: retention rule does not permit data destruction ?

  The SAP error message HRPA_ARCH241 indicates that there is an issue with the retention rules associated with a personnel number in the Human Resources (HR) module. Specifically, it means that the retention rule in place does not allow for the destruction of the data related to that personnel number. This is typically encountered during data archiving or deletion processes.
  Cause:
  
  Retention Rules: The retention rules defined in the system specify how long certain data must be retained before it can be archived or deleted. If the data for the specified personnel number is still within the retention period, the system will prevent its destruction.
  Data Status: The personnel number may have data that is still active or relevant, which is protected by the retention rules.
  Configuration Issues: There may be misconfigurations in the retention management settings that are causing the system to incorrectly assess the eligibility for data destruction.
  
  Solution:
  
  Check Retention Rules: Review the retention rules configured in the system for the specific personnel number. You can do this by navigating to the relevant configuration settings in SAP (usually found in the IMG under Personnel Administration).
  Evaluate Data: Determine if the data associated with the personnel number is still required or if it can be archived. If it is still within the retention period, you will need to wait until the period expires.
  Adjust Retention Period: If appropriate, you may consider adjusting the retention period for the specific data type, but this should be done in compliance with legal and organizational policies.
  Consult with Legal/Compliance: Before making any changes to retention rules, consult with your legal or compliance department to ensure that you are adhering to regulations regarding data retention.
  Archiving Process: If you are trying to archive data, ensure that the archiving process is correctly set up and that the data meets the criteria for archiving.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SARA (Archive Administration) to manage archiving processes and check the status of archiving objects.
  Documentation: Refer to SAP documentation on data archiving and retention management for detailed guidelines on how to configure and manage retention rules.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to address the HRPA_ARCH241 error and manage the retention of personnel data effectively.