How To Fix HRPA_ARCH077 - Prepared for data destruction; start the delete program

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 077

• Message text: Prepared for data destruction; start the delete program

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH077 - Prepared for data destruction; start the delete program ?

  The SAP error message HRPA_ARCH077 indicates that the system is prepared for data destruction, and it suggests that you need to start the delete program to proceed with the data deletion process. This message is typically related to the archiving and data management processes within the SAP Human Resources (HR) module.
  Cause:
  The error message is triggered when:
  
  The archiving process has been completed, and the data is marked for deletion.
  The system is indicating that the archived data is ready to be physically deleted from the database.
  There may be a requirement to clean up old or unnecessary data to optimize system performance and comply with data retention policies.
  
  Solution:
  To resolve this issue, you need to execute the data deletion program. Here are the steps to do so:
  
  
  Access the Transaction Code:
  
  Use transaction code SARA to access the Archive Administration screen.
  
  
  
  Select the Object:
  
  In the Archive Administration screen, select the appropriate object related to the HR data you want to delete (e.g., HR data archiving).
  
  
  
  Start the Deletion Program:
  
  Choose the option to start the deletion program. This is usually labeled as "Delete" or "Delete Archived Data."
  Follow the prompts to execute the deletion process. You may need to specify selection criteria or parameters based on your organization's data management policies.
  
  
  
  Monitor the Process:
  
  Monitor the job in the background to ensure that it completes successfully. You can check the job status using transaction code SM37.
  
  
  
  Review Logs:
  
  After the deletion process is complete, review the logs to confirm that the data has been deleted as expected and to check for any errors or warnings.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process that allows you to move data that is no longer actively used to a separate storage area, which helps improve system performance and manage data volume.
  Data Retention Policies: Ensure that your organization’s data retention policies are followed when deleting data. Some data may need to be retained for legal or compliance reasons.
  Backup: Always ensure that you have a backup of your data before performing deletion operations, in case you need to restore any information later.
  Authorization: Ensure that you have the necessary authorizations to perform data deletion in SAP.
  
  If you encounter any issues during the deletion process or if the error persists, it may be helpful to consult with your SAP Basis or HR module support team for further assistance.