How To Fix HRPA_ARCH076 - Data for archiving subobject &4 to &2 can be destroyed until &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 076

• Message text: Data for archiving subobject &4 to &2 can be destroyed until &3

What causes this issue?

The write run has been successfully performed for the data that is to be
destroyed for personnel number &V1&.

System Response

The system has generated a temporary archive file for all data for the
<DS:GLOS.4F2661D13D0E1238E10000000A421948>archiving subobject</> &V2&
that fulfills the criteria for the destruction of data. The data can be
destroyed until &V3&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH076 - Data for archiving subobject &4 to &2 can be destroyed until &3 ?

  The SAP error message HRPA_ARCH076 indicates that data for archiving a specific subobject cannot be destroyed until a certain date. This message is typically related to the archiving process in the Human Resources (HR) module of SAP, specifically when dealing with personnel data.
  Cause:
  The error occurs when you attempt to delete or archive data that is still subject to retention requirements. The system is enforcing a retention period for the data associated with the specified subobject, which means that the data cannot be destroyed until the specified date (&3). This is often due to legal or compliance requirements that mandate keeping certain records for a defined period.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Retention Period: Review the retention period settings for the specific subobject in question. This can usually be found in the configuration settings for data archiving in the SAP HR module.
  
  
  Adjust Archiving Settings: If the retention period is too long and you believe it can be shortened, you may need to adjust the settings in the archiving object configuration. However, be cautious with this approach, as it may have legal implications.
  
  
  Wait Until the Date: If the retention period is correct and legally mandated, you will need to wait until the specified date (&3) before attempting to delete or archive the data.
  
  
  Consult Legal/Compliance Team: If you are unsure about the retention requirements, consult with your legal or compliance team to ensure that you are adhering to all necessary regulations.
  
  
  Review Archiving Logs: Check the archiving logs for more details on the specific data that is causing the issue. This can provide insights into which records are affected.
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to HR data, as they define how data is archived and retained.
  SAP Notes: Look for relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Transaction Codes: Use transaction codes like SARA (Archive Administration) to manage archiving processes and settings.
  
  By following these steps, you should be able to address the HRPA_ARCH076 error and ensure compliance with data retention policies.