How To Fix HRPA_ARCH039 - Retention rule does not permit the data to be destroyed

HRPA_ARCH039 - Overview

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 039

• Message text: Retention rule does not permit the data to be destroyed

What causes this issue?

The end of at least one of the retention periods that you defined has
not yet been reached.

System Response

The data is not destroyed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPA_ARCH039 - Details

• The SAP error message HRPA_ARCH039 indicates that a retention rule is preventing the deletion of certain data. This typically occurs in the context of data archiving and retention management within the SAP Human Resources (HR) module. Here’s a breakdown of the cause, potential solutions, and related information:
  
  Cause:
  
  Retention Rules: The error arises when the data you are trying to delete or archive is still subject to a retention rule. Retention rules are defined to ensure that certain data is kept for a specified period for legal, compliance, or business reasons.
  Data Status: The data may be in a status that does not allow for deletion or archiving due to the retention settings.
  
  Configuration Issues: There may be misconfigurations in the retention management settings that are causing the system to incorrectly prevent data deletion.
  
  
  Solution:
  
  
  Review Retention Rules: Check the retention rules that are applied to the data in question. You can do this by navigating