How To Fix HRPA_ARCH034 - End of retention period not reached; not possible to destroy data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 034

• Message text: End of retention period not reached; not possible to destroy data

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH034 - End of retention period not reached; not possible to destroy data ?

  The SAP error message HRPA_ARCH034 indicates that the end of the retention period for certain data has not been reached, which prevents the system from allowing the destruction of that data. This is a common issue in SAP systems that manage personnel data, particularly in the context of data archiving and retention policies.
  Cause:
  
  Retention Period Not Expired: The primary cause of this error is that the data you are trying to delete or archive is still within its defined retention period. SAP systems often have retention periods set for various types of personnel data to comply with legal and regulatory requirements.
  Configuration Settings: The retention period may be configured incorrectly, or the data may not have been marked for archiving or deletion due to specific settings in the system.
  Data Status: The data may be in a status that does not allow for deletion or archiving, such as being locked or in use.
  
  Solution:
  
  Check Retention Period: Review the retention period settings for the specific data type you are trying to delete. You can do this by checking the relevant configuration in the SAP system (e.g., in transaction code SPRO under Personnel Management settings).
  Wait for Expiration: If the retention period has not yet expired, you will need to wait until it does before you can delete or archive the data.
  Adjust Retention Settings: If the retention period is set incorrectly, you may need to adjust the settings. This should be done with caution and in compliance with legal requirements.
  Use Archiving Objects: Ensure that you are using the correct archiving objects and that the data is eligible for archiving based on the defined criteria.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing retention periods and archiving data.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if you suspect a system configuration issue.
  
  Related Information:
  
  Archiving in SAP: SAP provides a framework for data archiving, which allows organizations to manage data lifecycle effectively while complying with legal requirements.
  Legal Compliance: Many organizations must adhere to legal regulations regarding data retention and destruction, which can vary by country and industry.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archiving processes and SPRO for configuration settings.
  
  Always ensure that any actions taken regarding data deletion or archiving are in compliance with your organization's data governance policies and legal requirements.