How To Fix HRPA_ARCH031 - Criteria for the destruction of data met

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 031

• Message text: Criteria for the destruction of data met

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH031 - Criteria for the destruction of data met ?

  The SAP error message HRPA_ARCH031, which states "Criteria for the destruction of data met," typically occurs in the context of data archiving and deletion processes within the SAP Human Resources (HR) module. This message indicates that the conditions set for archiving or deleting HR data have been satisfied, and the system is prompting you to take action based on these criteria.
  Cause:
  The error message is triggered when the system identifies that certain HR data meets the predefined criteria for archiving or destruction. This could be due to:
  
  Retention Periods: The data has reached the end of its retention period as defined in the archiving object settings.
  Archiving Settings: The archiving settings in the system have been configured to automatically mark data for deletion based on specific criteria (e.g., employee status, employment end date).
  Data Consistency: The data may no longer be needed for operational purposes, and the system is enforcing data management policies.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Review Archiving Settings: Check the archiving settings in the SAP system to understand the criteria that have been defined for data destruction. This can be done in transaction code SARA (Archive Administration).
  
  
  Analyze Affected Data: Identify the specific data records that are being flagged for destruction. You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review the records.
  
  
  Data Backup: Before proceeding with any deletion, ensure that you have a backup of the data if it is still needed for reporting or compliance purposes.
  
  
  Execute Archiving: If you confirm that the data can be archived or deleted, you can proceed with the archiving process using transaction SARA. Follow the steps to execute the archiving job for the relevant archiving object.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's data management policies to ensure compliance with legal and regulatory requirements regarding data retention and destruction.
  
  
  Seek Help from SAP Support: If you are unsure about the implications of deleting the data or if the message persists without clear reasons, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to HR data, such as PA (Personnel Administration) and PD (Personnel Development).
  Retention Policies: Understand your organization's data retention policies to ensure compliance with legal requirements.
  Transaction Codes: Key transaction codes related to archiving include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  PA20/PA30: Display/Maintain HR Master Data
  
  
  
  By following these steps, you should be able to address the HRPA_ARCH031 error message effectively.