How To Fix HRPA_ARCH025 - Error creating the data record in infotype 0283 for personnel number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 025

• Message text: Error creating the data record in infotype 0283 for personnel number &1

What causes this issue?

An error occurred while generating the data record in the infotype
<LS>Archiving/Data Destruction</> (0283).

System Response

The system rejected the personnel number. The data record in the
infotype <LS>Archiving/Data Destruction</> (0283) was not created for
the personnel number.

How to fix this error?

Restart the preprocessing program for this personnel number.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH025 - Error creating the data record in infotype 0283 for personnel number &1 ?

  The SAP error message HRPA_ARCH025 indicates that there was an issue when trying to create a data record in infotype 0283 for a specific personnel number. Infotype 0283 is typically related to archiving data in the Human Resources module, specifically for personnel administration.
  Cause:
  The error can be caused by several factors, including but not limited to:
  
  Data Integrity Issues: There may be inconsistencies or missing data in the personnel records that prevent the creation of the infotype record.
  Authorization Issues: The user attempting to create the record may not have the necessary authorizations to perform this action.
  Technical Issues: There could be a problem with the underlying database or the SAP system itself, such as a lack of space or a database lock.
  Configuration Issues: The system may not be properly configured to handle the archiving process for the specified infotype.
  
  Solution:
  To resolve the HRPA_ARCH025 error, you can take the following steps:
  
  
  Check Data Integrity:
  
  Verify that all required fields for infotype 0283 are filled out correctly.
  Ensure that the personnel number exists and is active in the system.
  
  
  
  Review Authorizations:
  
  Check if the user has the necessary authorizations to create records in infotype 0283. You may need to consult with your SAP security team.
  
  
  
  System Logs:
  
  Review the system logs (transaction SLG1) for any additional error messages or warnings that could provide more context about the issue.
  
  
  
  Database Checks:
  
  Ensure that the database is functioning correctly and that there is sufficient space for new records. You may need to consult with your database administrator.
  
  
  
  Configuration Review:
  
  Check the configuration settings for archiving in the HR module to ensure that everything is set up correctly for infotype 0283.
  
  
  
  SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address this specific error. There may be patches or updates available that resolve known issues.
  
  
  
  Testing:
  
  If possible, try to replicate the issue in a test environment to see if the error persists. This can help isolate the problem.
  
  
  
  Contact SAP Support:
  
  If the issue cannot be resolved through the above steps, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Infotype 0283: This infotype is used for archiving personnel data. Understanding its structure and requirements can help in troubleshooting.
  SAP HR Module: Familiarity with the Human Resources module and its infotypes can provide insights into how data is managed and archived.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and SARA (Archive Administration) for managing personnel records and archiving processes.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPA_ARCH025 error.