How To Fix HRPA_ARCH012 - Error updating IT0003; personnel number &1 has been rejected

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 012

• Message text: Error updating IT0003; personnel number &1 has been rejected

What causes this issue?

An error occurred while generating the data record in the infotype
<LS>Payroll Status</> (0003).

System Response

The system rejected the personnel number. The data record in the
infotype <LS>Payroll Status</> (0003) was not updated. In the infotype
<LS>Archiving/Data Destruction</> (0283), no data record was generated
for the destruction log for the personnel number.

How to fix this error?

Restart the preprocessing program for this personnel number.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH012 - Error updating IT0003; personnel number &1 has been rejected ?

  The SAP error message HRPA_ARCH012 indicates that there was an issue updating the infotype IT0003 (Payroll Status) for a specific personnel number. This error typically arises during payroll processing or when attempting to update employee records in the Human Resources module.
  Cause:
  
  Data Inconsistency: The personnel number may have inconsistencies in the database, such as missing or incorrect data in related infotypes.
  Authorization Issues: The user may not have the necessary authorizations to update the infotype for the specified personnel number.
  Locked Records: The record for the personnel number might be locked by another process or user, preventing updates.
  Technical Issues: There could be underlying technical issues, such as database locks or system errors, that are preventing the update.
  
  Solution:
  
  
  Check Data Consistency:
  
  Verify that all required fields in IT0003 and related infotypes are filled out correctly.
  Use transaction codes like PA20 or PA30 to check the employee's data for inconsistencies.
  
  
  
  Review Authorizations:
  
  Ensure that the user attempting the update has the necessary authorizations to modify the infotype for the specified personnel number.
  Check the user's role and authorization profiles.
  
  
  
  Unlock Records:
  
  If the record is locked, identify the user or process that has locked it. You can use transaction code SM12 to view and manage lock entries.
  If necessary, unlock the record or wait for the other process to complete.
  
  
  
  Check for Technical Issues:
  
  Review system logs (transaction code SLG1) for any related error messages that might provide more context.
  If the issue persists, consider reaching out to your SAP Basis team to investigate any underlying technical problems.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that might address this specific error message or provide patches.
  
  
  
  Related Information:
  
  Infotype IT0003: This infotype is used to store payroll status information for employees. It is crucial for payroll processing and must be accurate.
  Transaction Codes:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  SM12: Display and manage lock entries
  SLG1: Display application log
  
  
  SAP Support: If the issue cannot be resolved internally, consider raising a support ticket with SAP for further assistance.
  
  By following these steps, you should be able to identify the cause of the HRPA_ARCH012 error and implement a solution to resolve it.