How To Fix HRPA_ARCH001 - Data destruction until &2 not possible due to master data change on &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 001

• Message text: Data destruction until &2 not possible due to master data change on &1

What causes this issue?

The data destruction until &V2& cannot be performed since there is a
master data change on &V1& that will result in retroactive accounting
during the next payroll run (<DS:DE.RRDAT>Earliest Master Data Change
</>from the infotype <LS>Payroll Status</> 0003). However, the data that
is intended to be destroyed is required for the retroactive accounting.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH001 - Data destruction until &2 not possible due to master data change on &1 ?

  The SAP error message HRPA_ARCH001 indicates that data destruction (archiving) cannot be performed for a specific period due to changes in the master data. This typically occurs in the context of HR (Human Resources) data archiving, where the system prevents the deletion of records that are still linked to active or modified master data.
  Cause:
  The error arises when there are changes made to the master data (such as employee records, organizational assignments, etc.) that affect the data you are trying to archive or delete. Specifically, it means that there are dependencies or references in the master data that prevent the archiving process from proceeding for the specified period.
  Solution:
  To resolve this issue, you can follow these steps:
  
  
  Identify Changes: Check the master data for the specified period (&2) to identify any changes that have been made. This could include changes to employee records, positions, or other related data.
  
  
  Review Dependencies: Determine if there are any dependencies that are preventing the archiving process. This may involve checking for active relationships or assignments that are still in effect.
  
  
  Correct Master Data: If possible, revert or correct the changes made to the master data that are causing the issue. This may involve restoring previous versions of records or removing temporary changes.
  
  
  Archiving Object Configuration: Ensure that the archiving object configuration is set up correctly. Sometimes, adjustments in the configuration can help facilitate the archiving process.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific archiving object you are working with. There may be specific guidelines or prerequisites that need to be met.
  
  
  Use Transaction SARA: If you are using transaction SARA for archiving, you can check the logs for more detailed information about the error and any specific records that are causing the issue.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may provide insights based on the specific configuration and data in your system.
  
  
  Related Information:
  
  Archiving in SAP HR: Understand the archiving process in SAP HR, including the relevant archiving objects and their configurations.
  Data Retention Policies: Review your organization's data retention policies to ensure compliance with legal and regulatory requirements.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  
  By following these steps, you should be able to address the HRPA_ARCH001 error and successfully proceed with the data archiving process.