How To Fix HRMS_BIW_RECON016 - Personnel No. &1: Could not read administrative data for payroll result

SAP Error Message - Details

• Message type: E = Error

• Message class: HRMS_BIW_RECON - BW: Reconcilation

• Message number: 016

• Message text: Personnel No. &1: Could not read administrative data for payroll result

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRMS_BIW_RECON016 - Personnel No. &1: Could not read administrative data for payroll result ?

  The SAP error message HRMS_BIW_RECON016 indicates that the system was unable to read the administrative data for a payroll result for a specific personnel number. This error typically arises in the context of SAP Human Capital Management (HCM) and Business Intelligence (BI) reporting, particularly when trying to extract payroll data for reporting or reconciliation purposes.
  Causes:
  
  
  Missing Payroll Results: The payroll results for the specified personnel number may not exist in the system. This can happen if the payroll has not been processed for that employee or if the payroll results have been archived or deleted.
  
  
  Authorization Issues: The user may not have the necessary authorizations to access the payroll data for the specified personnel number.
  
  
  Data Consistency Issues: There may be inconsistencies in the data, such as missing entries in related tables (e.g., infotypes, payroll results).
  
  
  Incorrect Personnel Number: The personnel number provided may be incorrect or not exist in the system.
  
  
  Technical Issues: There could be technical issues with the database or the SAP system itself, such as connectivity problems or corrupted data.
  
  
  Solutions:
  
  
  Check Payroll Results: Verify if payroll has been processed for the personnel number in question. You can do this by checking the relevant payroll results in transaction code PC00_MXX_CALC (where MXX is the country-specific payroll driver).
  
  
  Verify Personnel Number: Ensure that the personnel number you are using is correct and exists in the system. You can check this in transaction PA20 (Display HR Master Data).
  
  
  Check Authorizations: Ensure that the user has the necessary authorizations to access payroll data. This can be checked with the help of your SAP security team.
  
  
  Data Consistency Check: Run consistency checks on the payroll data to identify any missing or inconsistent entries. You can use transaction PU00 to check for inconsistencies in the HR data.
  
  
  Review Archiving Settings: If payroll results have been archived, check the archiving settings and ensure that the necessary data is available for reporting.
  
  
  Consult SAP Notes: Look for any relevant SAP Notes that may address this specific error. SAP frequently releases updates and patches that may resolve known issues.
  
  
  Technical Support: If the issue persists, consider reaching out to your SAP Basis or technical support team to investigate any underlying technical issues.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PC00_MXX_CALC (Payroll Processing), and PU00 (HR Data Consistency Check).
  SAP Documentation: Review SAP documentation and help resources for more detailed information on payroll processing and reporting.
  SAP Community: Engage with the SAP Community forums for insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to diagnose and resolve the HRMS_BIW_RECON016 error effectively.