How To Fix HRITFIN037 - Only one record permitted from January 1, 1800 to December 31, 9999

SAP Error Message - Details

• Message type: E = Error

• Message class: HRITFIN - Infotype specific messages (Business checks)

• Message number: 037

• Message text: Only one record permitted from January 1, 1800 to December 31, 9999

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRITFIN037 - Only one record permitted from January 1, 1800 to December 31, 9999 ?

  The SAP error message HRITFIN037 indicates that there is an issue with the data being processed in the Human Resources (HR) module, specifically related to the time constraints of records. This error typically arises when the system detects that there are multiple records for a specific employee within the defined date range (from January 1, 1800, to December 31, 9999), where only one record is permitted.
  Cause:
  
  Duplicate Records: The most common cause of this error is the existence of multiple records for the same employee in the same infotype (e.g., infotype 0000 for actions, infotype 0001 for organizational assignment) that overlap in the date range.
  Incorrect Data Entry: Data might have been entered incorrectly, leading to overlapping records.
  Data Migration Issues: If data was migrated from another system, it may have resulted in duplicate records being created.
  
  Solution:
  
  
  Check for Duplicate Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotypes for the employee in question.
  Look for overlapping records within the specified date range.
  
  
  
  Delete or Adjust Records:
  
  If duplicates are found, you may need to delete or adjust the records to ensure that only one record exists for the specified date range.
  Ensure that the remaining record is accurate and reflects the correct information.
  
  
  
  Data Validation:
  
  Implement data validation checks to prevent the entry of duplicate records in the future.
  Train users on proper data entry procedures to minimize the risk of creating overlapping records.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about how to proceed or if the issue persists, consult with your HR department or SAP support for further assistance.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store specific types of data related to employees. Each infotype has a defined structure and rules regarding how data can be entered.
  Date Validity: SAP HR records have validity periods, and it is crucial to ensure that records do not overlap within the same infotype.
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing HR data, such as PA20, PA30, PA40 (for actions), and others.
  
  By following these steps, you should be able to resolve the HRITFIN037 error and ensure that your HR data is accurate and compliant with SAP's requirements.