How To Fix HRITFDEPSVADM024 - Infotype 0845 records with legal basis '02' are assigned more than once

SAP Error Message - Details

• Message type: E = Error

• Message class: HRITFDEPSVADM - HR Infotype Framework Germany Public Sector PAdm

• Message number: 024

• Message text: Infotype 0845 records with legal basis '02' are assigned more than once

What causes this issue?

Another record in infotype 0846 (Reimbursements) already references a
record in infotype 0845 (Work Relationships) with legal basis '02'. The
records in infotype 0845 with legal basis '02' can be assigned only once
to a record in infotype 0846.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Assign another work relationship by specifying another OBJPS.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRITFDEPSVADM024 - Infotype 0845 records with legal basis '02' are assigned more than once ?

  The SAP error message HRITFDEPSVADM024 indicates that there is an issue with Infotype 0845 (which is related to the management of employee data, specifically for the handling of legal bases for data processing) where records with the legal basis '02' (which typically refers to a specific legal basis for processing personal data) are assigned more than once for the same employee.
  Cause:
  The error occurs when:
  
  An employee has multiple records in Infotype 0845 with the same legal basis '02'.
  The system does not allow duplicate entries for the same legal basis for an employee, as this could lead to inconsistencies in data processing and compliance with data protection regulations.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Go to the Infotype 0845 for the affected employee and review the existing entries. Look for any duplicate records with the legal basis '02'.
  
  
  
  Delete or Modify Duplicates:
  
  If you find duplicate entries, you will need to either delete the unnecessary records or modify them to ensure that only one record with legal basis '02' exists for that employee.
  
  
  
  Data Consistency Check:
  
  After making changes, perform a consistency check to ensure that the data is now compliant with the requirements.
  
  
  
  Review Data Entry Processes:
  
  Investigate how the duplicates were created. It may be necessary to review the data entry processes or any automated processes that might be creating these records to prevent future occurrences.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's data management policies to ensure compliance with legal requirements regarding data processing.
  
  
  
  Related Information:
  
  Infotype 0845: This infotype is used to manage legal bases for processing personal data in accordance with data protection regulations (like GDPR).
  Legal Basis '02': This typically refers to a specific condition under which personal data can be processed, such as consent or contractual necessity.
  SAP HR Module: Understanding the HR module and how infotypes work is crucial for managing employee data effectively.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR to further investigate the problem.