How To Fix HRITFAU033 - This record overlaps another IT0626 record.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRITFAU - Message class for New Infotype Framework (Australia)

• Message number: 033

• Message text: This record overlaps another IT0626 record.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRITFAU033 - This record overlaps another IT0626 record. ?

  The SAP error message HRITFAU033, which states "This record overlaps another IT0626 record," typically occurs in the context of managing infotype records related to employee data in the Human Resources (HR) module. Specifically, this error is related to infotype 0626, which is used for managing time-related data, such as time accounts or leave balances.
  Cause:
  The error arises when you attempt to create or modify an infotype 0626 record that overlaps with an existing record in the same infotype. This means that the validity periods (start and end dates) of the new record conflict with those of an existing record. For example, if you are trying to enter a new time account record that starts on a date that falls within the validity period of an existing record, SAP will prevent this action to maintain data integrity.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing infotype 0626 records for the employee in question. Look for any records that have overlapping validity periods with the new record you are trying to create or modify.
  
  
  Adjust Dates: If you find overlapping records, you may need to adjust the start and/or end dates of either the existing records or the new record you are trying to enter. Ensure that there are no overlaps in the validity periods.
  
  
  Delete or Archive Records: If the existing record is no longer needed, you may consider deleting or archiving it, provided that this action complies with your organization's data retention policies.
  
  
  Consult Documentation: Refer to your organization's HR documentation or SAP help resources for specific guidelines on managing infotype records and handling overlaps.
  
  
  Use Transaction Codes: Utilize transaction codes such as PA30 (Maintain HR Master Data) to view and edit infotype records. You can also use PA20 (Display HR Master Data) to check existing records without making changes.
  
  
  Seek Help from HR or IT Support: If you are unsure about how to proceed or if the issue persists, consult your HR department or IT support team for assistance. They may have additional tools or insights to help resolve the issue.
  
  
  Related Information:
  
  Infotype 0626: This infotype is specifically used for managing time accounts, such as leave balances, and is crucial for accurate HR reporting and payroll processing.
  Data Integrity: SAP enforces strict data integrity rules to prevent inconsistencies in employee records, which is why overlapping records are not allowed.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could affect how infotype records are handled.
  
  By following these steps, you should be able to resolve the HRITFAU033 error and successfully manage the infotype records in SAP.