How To Fix HRIESP409 - Warning; Line Item ID &1 not in format "NNNNNNNN-SSSSS-YYYYMMDD-HHMMSS"

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 409

• Message text: Warning; Line Item ID &1 not in format "NNNNNNNN-SSSSS-YYYYMMDD-HHMMSS"

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP409 - Warning; Line Item ID &1 not in format "NNNNNNNN-SSSSS-YYYYMMDD-HHMMSS" ?

  The SAP error message HRIESP409 indicates that there is an issue with the format of a line item ID in the context of HR (Human Resources) data processing. The expected format for the line item ID is "NNNNNNNN-SSSSS-YYYYMMDD-HHMMSS", where:
  
  NNNNNNNN: Represents an 8-digit numeric identifier.
  SSSSS: Represents a 5-character string (could be alphanumeric).
  YYYYMMDD: Represents the date in the format of year (YYYY), month (MM), and day (DD).
  HHMMSS: Represents the time in hours (HH), minutes (MM), and seconds (SS).
  
  Cause
  The warning is triggered when the line item ID does not conform to the specified format. This could be due to:
  
  Data Entry Errors: Incorrectly entered data that does not match the expected format.
  Data Migration Issues: Problems during data migration from one system to another, where the format was not preserved.
  Integration Issues: Data coming from external systems that do not adhere to the required format.
  Custom Development: Custom programs or reports that generate line item IDs incorrectly.
  
  Solution
  To resolve this warning, you can take the following steps:
  
  Check the Data: Review the line item ID that is causing the warning. Ensure it follows the required format.
  Correct the Format: If the line item ID is incorrect, update it to match the expected format. This may involve:
  
  Padding numeric values with leading zeros if necessary.
  Ensuring the string part is exactly 5 characters long.
  Formatting the date and time correctly.
  
  
  Data Validation: Implement validation checks in your data entry processes to prevent incorrect formats from being saved in the future.
  Review Integration Processes: If the data is coming from an external system, ensure that the integration logic correctly formats the line item ID before it is sent to SAP.
  Consult Documentation: Refer to SAP documentation or your organization's data governance policies for specific guidelines on the expected formats.
  
  Related Information
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to investigate the underlying data structures and formats.
  Debugging: If you have access to development tools, consider debugging the program or report that is generating the line item ID to identify where the format is being incorrectly set.
  
  By following these steps, you should be able to identify the cause of the warning and implement a solution to ensure that line item IDs are correctly formatted in the future.