How To Fix HRIESP254 - Multiple Matches found ON ERN(&1)/PPSN(&2) OR Prev.PPSN(&3)/ EMPID(&4)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 254

• Message text: Multiple Matches found ON ERN(&1)/PPSN(&2) OR Prev.PPSN(&3)/ EMPID(&4)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP254 - Multiple Matches found ON ERN(&1)/PPSN(&2) OR Prev.PPSN(&3)/ EMPID(&4) ?

  The SAP error message HRIESP254 indicates that there are multiple matches found for the specified Employee Record Number (ERN) and Personal Public Service Number (PPSN) or for the previous PPSN and Employee ID (EMPID). This typically occurs in the context of HR data processing, particularly when dealing with employee records and their identifiers.
  Cause:
  
  Duplicate Records: The most common cause of this error is the existence of duplicate employee records in the system. This can happen if an employee has been entered multiple times with the same ERN or PPSN.
  Data Migration Issues: If data has been migrated from another system, it is possible that duplicates were created during the migration process.
  Incorrect Data Entry: Manual data entry errors can lead to multiple records being created for the same employee.
  Configuration Issues: There may be issues with the configuration of the HR module that lead to incorrect data being pulled or displayed.
  
  Solution:
  
  Identify Duplicates: Use transaction codes like SE16 or SE11 to query the relevant tables (e.g., PA0000, PA0001) to identify duplicate records based on ERN, PPSN, or EMPID.
  Data Cleanup: Once duplicates are identified, you will need to determine which records are valid and which can be deleted or merged. This may involve consulting with HR personnel to ensure that no important data is lost.
  Correct Data Entry: Ensure that data entry processes are reviewed and corrected to prevent future duplicates. Implement checks to validate that an employee does not already exist before creating a new record.
  Review Migration Processes: If the issue arose from a data migration, review the migration scripts and processes to ensure that they handle duplicates appropriately.
  Consult SAP Documentation: Check SAP notes and documentation for any specific guidance related to this error message, as there may be patches or updates that address known issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SE16 (Data Browser) for querying tables.
  HR Tables: Key tables to check include:
  
  PA0000: Actions
  PA0001: Organizational Assignment
  PA0002: Personal Data
  PA0003: Payroll Status
  
  
  SAP Notes: Search for SAP Notes related to HR data management and error handling for additional insights and solutions.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that no new issues have been introduced.
  
  By following these steps, you should be able to resolve the HRIESP254 error and prevent it from occurring in the future.