How To Fix HRIESP116 - Payroll Submission: Date of Birth is mandatory (if PPSN is unknown)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 116

• Message text: Payroll Submission: Date of Birth is mandatory (if PPSN is unknown)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP116 - Payroll Submission: Date of Birth is mandatory (if PPSN is unknown) ?

  The SAP error message HRIESP116 indicates that during a payroll submission process, the system requires the employee's Date of Birth (DOB) to be provided if the Personal Public Service Number (PPSN) is unknown. This is a common requirement in payroll systems to ensure that all necessary employee information is available for processing.
  Cause:
  
  Missing PPSN: The employee's PPSN is not available or has not been entered in the system.
  Mandatory Field: The system is configured to require the Date of Birth as a mandatory field when the PPSN is not provided, as it helps in uniquely identifying the employee.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Data:
  
  Navigate to the employee's master data in SAP (usually in the PA30 transaction).
  Verify if the PPSN is indeed missing or incorrectly entered.
  
  
  
  Enter Date of Birth:
  
  If the PPSN is missing, ensure that the Date of Birth is entered in the employee's master data.
  Go to the relevant infotype (typically Infotype 0002 - Personal Data) and enter the Date of Birth.
  
  
  
  Update Payroll Submission:
  
  After entering the required information, attempt the payroll submission again.
  
  
  
  Review Configuration:
  
  If this error occurs frequently, review the configuration settings in the payroll module to ensure that the requirements for mandatory fields are correctly set up.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's SAP support team for any specific configurations or additional requirements related to payroll submissions.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP HR, especially Infotype 0002 (Personal Data) and Infotype 0001 (Organizational Assignment).
  PPSN: Understand the importance of the Personal Public Service Number in payroll processing, especially in jurisdictions where it is a key identifier for tax and social security purposes.
  Error Handling: Develop a standard operating procedure for handling common payroll errors to streamline the resolution process in the future.
  
  By ensuring that all required fields are populated correctly, you can avoid this error and ensure smooth payroll processing.