How To Fix HRIESP046 - A new instance of IT0359 must be created from 1st January for active EEs

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 046

• Message text: A new instance of IT0359 must be created from 1st January for active EEs

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP046 - A new instance of IT0359 must be created from 1st January for active EEs ?

  The SAP error message HRIESP046 indicates that there is an issue with the infotype IT0359 (which is typically used for managing employee benefits or similar data) for active employees. The message specifically states that a new instance of IT0359 must be created starting from January 1st for active employees. This usually occurs in the context of year-end processing or when changes in benefits or compensation need to be reflected in the system.
  Cause:
  
  Year-End Processing: The error often arises during year-end processing when the system expects a new record for the new year.
  Missing Record: There may not be a valid record for IT0359 for the active employees starting from January 1st.
  Configuration Issues: There could be configuration settings in the system that dictate how and when new records should be created for infotypes.
  Data Entry Errors: Incorrect or incomplete data entry for the infotype could lead to this error.
  
  Solution:
  
  Create New Instance: You need to create a new instance of IT0359 for each active employee starting from January 1st. This can typically be done through the PA30 transaction (Maintain HR Master Data).
  Check Existing Records: Review the existing records for IT0359 to ensure that they are correctly set up and that there is a record for the new year.
  Review Configuration: Check the configuration settings related to IT0359 to ensure that they are set up to allow for new instances to be created automatically or manually as needed.
  Data Consistency: Ensure that all required fields are filled out correctly and that there are no inconsistencies in the employee data that could prevent the creation of a new record.
  Consult Documentation: Refer to SAP documentation or your organization's HR configuration documentation for specific guidelines on handling IT0359.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and others that may be useful for managing employee records.
  Infotype Overview: Understand the purpose of IT0359 and how it fits into the overall HR data management process.
  SAP Notes: Check for any SAP Notes related to HR processing and IT0359 that may provide additional insights or solutions to common issues.
  Testing: After making changes, ensure to test the process in a development or quality assurance environment before applying changes in the production environment.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR module support team or a technical consultant who specializes in SAP HR processes.