How To Fix HRIE_REP004 - Rejected: The file contains more than one record for the employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIE_REP - Messages for various reports

• Message number: 004

• Message text: Rejected: The file contains more than one record for the employee

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIE_REP004 - Rejected: The file contains more than one record for the employee ?

  The SAP error message HRIE_REP004: Rejected: The file contains more than one record for the employee typically occurs during the processing of HR-related data, particularly when dealing with employee records in a file upload or data transfer scenario. This error indicates that the system has detected multiple records for the same employee in the file being processed, which is not allowed.
  Cause:
  
  
  Duplicate Records: The most common cause of this error is that the file being uploaded contains multiple entries for the same employee. This could happen due to:
  
  Data entry errors where the same employee's information is inadvertently included more than once.
  Incorrect data extraction or transformation processes that lead to duplication.
  Merging of datasets that results in duplicate records for the same employee.
  
  
  
  File Format Issues: Sometimes, the structure of the file may not be correctly aligned with the expected format, leading to misinterpretation of records.
  
  
  Solution:
  
  
  Identify Duplicates: 
  
  Open the file that is being uploaded and check for duplicate entries for the same employee. This can often be done using spreadsheet software (like Excel) by sorting or using functions to find duplicates.
  
  
  
  Remove Duplicates: 
  
  Once identified, remove the duplicate records so that each employee has only one entry in the file.
  
  
  
  Validate Data: 
  
  Ensure that the remaining records are complete and correctly formatted according to the requirements of the SAP system.
  
  
  
  Re-upload the File: 
  
  After making the necessary corrections, save the file and attempt to upload it again.
  
  
  
  Check for System Configuration: 
  
  If duplicates are expected due to business processes (e.g., multiple job assignments), consider reviewing the configuration of the data upload process to allow for such scenarios, if applicable.
  
  
  
  Related Information:
  
  Data Upload Process: Familiarize yourself with the specific data upload process in your SAP system, including any templates or guidelines provided for file formats.
  SAP Notes: Check SAP Notes or documentation related to the specific transaction or process you are using, as there may be additional insights or updates regarding this error.
  Testing: If you are working in a development or testing environment, consider running tests with smaller datasets to ensure that the upload process works as expected before moving to larger datasets.
  
  By following these steps, you should be able to resolve the HRIE_REP004 error and successfully upload your employee data.