How To Fix HRHAP00_TEMPLATE405 - The 'Next State' indicator must be set for status 'In Preparation'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 405

• Message text: The 'Next State' indicator must be set for status 'In Preparation'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_TEMPLATE405 - The 'Next State' indicator must be set for status 'In Preparation' ?

  The SAP error message HRHAP00_TEMPLATE405 indicates that there is an issue with the workflow status configuration in the SAP system, specifically related to the "Next State" indicator for the status "In Preparation." This error typically arises in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with processes like employee appraisals, talent management, or similar workflows.
  Cause:
  The error occurs because the workflow configuration for the status "In Preparation" does not have a defined "Next State." This means that the system does not know what the next step in the workflow should be after the current status, which leads to the error message being triggered.
  Solution:
  To resolve this error, you need to ensure that the workflow configuration is correctly set up. Here are the steps you can take:
  
  
  Access the Workflow Configuration:
  
  Go to the transaction code SWDD (Workflow Builder) or PFTC (Task Management) in SAP.
  
  
  
  Check the Workflow Definition:
  
  Locate the workflow definition that corresponds to the process you are working with (e.g., employee appraisal).
  Open the workflow definition and check the status transitions.
  
  
  
  Set the 'Next State' Indicator:
  
  Find the status "In Preparation" in the workflow definition.
  Ensure that the "Next State" indicator is set for this status. You may need to define what the next state should be (e.g., "In Review," "Completed," etc.).
  
  
  
  Save and Activate the Workflow:
  
  After making the necessary changes, save the workflow definition and activate it.
  
  
  
  Test the Workflow:
  
  After making the changes, test the workflow to ensure that it now processes correctly without triggering the error.
  
  
  
  Related Information:
  
  Workflow Configuration: Understanding how workflows are configured in SAP is crucial. Familiarize yourself with the concepts of statuses, transitions, and events in the context of SAP workflows.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  Documentation: Review the SAP Help Portal or other documentation related to the specific module you are working with (e.g., HCM, Talent Management) for more detailed information on workflow configurations.
  
  If you continue to experience issues after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your specific system configuration.