How To Fix HRHAP00_TEMPLATE065 - Status '&1' has to be set to complete appraisal

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 065

• Message text: Status '&1' has to be set to complete appraisal

What causes this issue?

This document is a 360? appraisal. The document is only filled out by
part appraisers.
As soon as the last part appraiser has completed his or her part
appraisal, the status of the document has to be automatically changed
from <ZK>In Process</> to <ZK>Completed</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_TEMPLATE065 - Status '&1' has to be set to complete appraisal ?

  The SAP error message HRHAP00_TEMPLATE065 indicates that a specific status in the appraisal process needs to be set to "complete" before proceeding. This error typically arises in the context of the SAP HCM (Human Capital Management) module, particularly in the Performance Management or Appraisal functionalities.
  Cause:
  The error occurs when:
  
  An appraisal process is in a status that does not allow further actions (e.g., it might be in a draft or in-progress state).
  The system requires that the appraisal be marked as complete before any further processing can occur, such as generating reports or moving to the next phase of the appraisal cycle.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Appraisal Status: 
  
  Navigate to the appraisal document in question and check its current status. Ensure that it is not in a draft or in-progress state.
  
  
  
  Complete the Appraisal:
  
  If the appraisal is not complete, you will need to complete it. This usually involves:
  
  Reviewing the appraisal content.
  Ensuring all necessary evaluations and comments are entered.
  Saving the document and changing its status to "complete."
  
  
  
  
  
  Authorization:
  
  Ensure that you have the necessary authorizations to change the status of the appraisal. If you do not have the required permissions, contact your system administrator.
  
  
  
  Consult Documentation:
  
  Refer to the SAP documentation or user manuals specific to your version of SAP HCM for detailed steps on how to complete an appraisal.
  
  
  
  Check for Customizations:
  
  If your organization has customized the appraisal process, check with your SAP support team to understand any specific configurations that might affect the status change.
  
  
  
  Error Logs:
  
  If the issue persists, check the error logs for any additional messages that might provide more context on why the status cannot be changed.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PHAP_CATALOG (Performance Appraisal Catalog), and PHAP_ADMIN (Performance Appraisal Administration).
  SAP Notes: Search for SAP Notes related to HRHAP00_TEMPLATE065 for any known issues or patches that might address this error.
  Training: Consider training sessions or workshops on SAP Performance Management to better understand the appraisal process and how to manage it effectively.
  
  By following these steps, you should be able to resolve the error and proceed with the appraisal process in SAP.