How To Fix HRHAP00_DOCUMENT326 - Role '&1' is not allowed for this appraisal document

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 326

• Message text: Role '&1' is not allowed for this appraisal document

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT326 - Role '&1' is not allowed for this appraisal document ?

  The SAP error message HRHAP00_DOCUMENT326 indicates that a specific role is not permitted for the appraisal document you are trying to access or modify. This error typically arises in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the Performance Management or Appraisal functionalities.
  Cause:
  The error can occur due to several reasons:
  
  Role Configuration: The role assigned to the user does not have the necessary permissions to access or modify the appraisal document.
  Document Status: The appraisal document may be in a status that restricts access based on the user's role.
  Authorization Issues: The user may not have the required authorizations defined in the authorization objects related to appraisal documents.
  Role Assignment: The role being referenced may not be correctly assigned to the user or may not be valid for the specific appraisal document.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Role Assignment:
  
  Verify that the user has the correct role assigned in the system. You can do this by checking the user’s profile in transaction SU01 or using transaction PFCG to review the role definitions.
  
  
  
  Review Role Permissions:
  
  Ensure that the role has the necessary authorizations to access the appraisal document. This can be done by checking the authorization objects related to the appraisal process (e.g., P_PERNR, P_APPR).
  
  
  
  Document Status:
  
  Check the status of the appraisal document. If it is in a status that restricts access (e.g., completed, locked), you may need to change the status or ensure that the user has the appropriate role for that status.
  
  
  
  Consult with Security Team:
  
  If you are not able to resolve the issue, consult with your SAP security team or basis team. They can help analyze the authorization logs and determine if there are any missing authorizations.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, test the access again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SU01: User Maintenance
  PFCG: Role Maintenance
  SU53: Display Authorization Check (to analyze authorization issues)
  
  
  
  Authorization Objects: 
  
  Familiarize yourself with the relevant authorization objects that control access to appraisal documents, such as P_PERNR (Personnel Number) and P_APPR (Appraisal).
  
  
  
  Documentation: 
  
  Refer to SAP Help documentation for detailed information on role management and authorization concepts in HCM.
  
  
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.