How To Fix HRHAP00_DOCUMENT309 - Maximum of &1 part appraisers allowed for template

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 309

• Message text: Maximum of &1 part appraisers allowed for template

What causes this issue?

You have entered more than the maximum allowed number of part
appraisers. The maximum allowed number is calculated as follows:
If only the <LS>Part Appraiser</> (PAPP) column and / or <LS>Part
Appraiser Importance</> (PWGT) column is selected then there is no
maximum. The system displays 99 as the maximum allowed.
If there are other columns selected, the maximum allowed number is
20 - (total number of columns - selected part appraisal columns) /
selected part appraisal columns.

System Response

The system only processes entered part appraisers up to the maximum
number. Part appraisers above that number are ignored.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT309 - Maximum of &1 part appraisers allowed for template ?

  The SAP error message HRHAP00_DOCUMENT309 indicates that you have exceeded the maximum number of part appraisers allowed for a specific template in the SAP HCM (Human Capital Management) module, particularly in the context of the Performance Management or Appraisal process.
  Cause:
  This error typically occurs when:
  
  The configuration of the appraisal template has a limit set for the number of part appraisers (e.g., reviewers, evaluators) that can be assigned to an employee's appraisal.
  You are trying to assign more part appraisers than the allowed limit defined in the template settings.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Template Configuration:
  
  Go to the configuration settings for the appraisal template in SAP.
  Verify the maximum number of part appraisers allowed for that specific template. This can usually be found in the configuration settings under the relevant appraisal template.
  
  
  
  Adjust the Number of Appraisers:
  
  If you need to assign more appraisers than the limit, you may need to either:
  
  Reduce the number of appraisers you are trying to assign to fit within the allowed limit.
  Modify the template configuration to increase the maximum number of part appraisers allowed.
  
  
  
  
  
  Consult with SAP Administrator:
  
  If you do not have access to change the template settings, consult with your SAP administrator or the person responsible for SAP configuration in your organization. They can help you adjust the settings as needed.
  
  
  
  Review Documentation:
  
  Check the SAP documentation or help files related to the Performance Management module for any additional guidelines or best practices regarding appraisal templates and part appraisers.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context or solutions.
  Performance Management Configuration: Familiarize yourself with the overall configuration of the Performance Management module in SAP, as understanding how templates and appraisers work can help prevent similar issues in the future.
  User Training: Ensure that users involved in the appraisal process are trained on how to properly assign appraisers and understand the limitations of the templates being used.
  
  By following these steps, you should be able to resolve the HRHAP00_DOCUMENT309 error and successfully manage the appraisal process in SAP.