How To Fix HRHAP00_DOCUMENT304 - Multiple appraisees are not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 304

• Message text: Multiple appraisees are not allowed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT304 - Multiple appraisees are not allowed ?

  The SAP error message HRHAP00_DOCUMENT304 with the description "Multiple appraisees are not allowed" typically occurs in the context of the SAP HCM (Human Capital Management) module, specifically within the Performance Management or Appraisal processes. This error indicates that the system is trying to process an appraisal document that has multiple appraisees, which is not permitted in the current configuration or context.
  Cause:
  
  Single Appraisee Requirement: The appraisal document is designed to handle only one appraisee at a time. If the system detects multiple appraisees being assigned to a single appraisal document, it triggers this error.
  Configuration Issues: There may be configuration settings in the appraisal process that restrict the number of appraisees to one.
  Data Entry Error: During the creation or modification of the appraisal document, multiple appraisees may have been inadvertently selected or entered.
  
  Solution:
  
  Check Appraisee Assignment: Review the appraisal document to ensure that only one appraisee is assigned. If multiple appraisees are listed, remove the additional entries.
  Create Separate Appraisal Documents: If you need to evaluate multiple employees, create separate appraisal documents for each appraisee instead of trying to combine them into one.
  Review Configuration Settings: If you believe that the system should allow multiple appraisees, consult with your SAP HCM administrator or consultant to review the configuration settings related to the appraisal process.
  User Training: Ensure that users involved in the appraisal process are trained on how to correctly create and manage appraisal documents to avoid this error in the future.
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any known issues or updates related to this error message. SAP's support portal may have specific notes that address this error.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PHAP_CATALOG (for performance appraisal catalog) and PHAP_ADMIN (for managing appraisals) to navigate the appraisal process effectively.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to create and manage appraisal documents.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a qualified SAP consultant for further assistance.