How To Fix HRHAP00_DOCUMENT261 - No dependent entry found for &1 '&2'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 261

• Message text: No dependent entry found for &1 '&2'

What causes this issue?

If you entered several base objects in your selection, the SAP R/3
system searches for dependent objects for all objects.

System Response

If it does not find any dependent objects, the SAP R/3 system displays
an error message. However, it only displays an error message for the
first object in your selection.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT261 - No dependent entry found for &1 '&2' ?

  The SAP error message HRHAP00_DOCUMENT261 with the description "No dependent entry found for &1 '&2'" typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the HAP (HCM Appraisal) functionality. This error indicates that the system is unable to find a dependent entry for a specific object or record that is being referenced.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing Data: The referenced object (e.g., an appraisal document, employee record, or other related data) may not exist in the database. This could happen if the data was deleted or not created properly.
  
  
  Incorrect Configuration: There may be configuration issues in the HAP settings that prevent the system from correctly linking the dependent entries.
  
  
  Authorization Issues: The user may not have the necessary authorizations to access the dependent entries, leading to the system being unable to retrieve the required data.
  
  
  Data Inconsistencies: There may be inconsistencies in the data, such as incorrect relationships between objects or missing entries in related tables.
  
  
  Solution:
  To resolve the HRHAP00_DOCUMENT261 error, you can take the following steps:
  
  
  Check Data Existence: Verify that the object referenced in the error message actually exists in the system. You can do this by checking the relevant tables or using transaction codes like SE16 or SE11.
  
  
  Review Configuration: Ensure that the HAP configuration is set up correctly. This includes checking the settings for appraisal documents, employee data, and any related infotypes.
  
  
  Authorization Check: Make sure that the user encountering the error has the necessary authorizations to access the relevant data. You can check this using transaction SU53 to see if there are any authorization issues.
  
  
  Data Consistency Check: Run consistency checks on the relevant data to identify any discrepancies. This may involve checking for orphaned records or ensuring that all necessary relationships are properly established.
  
  
  Debugging: If the issue persists, consider debugging the program or transaction that is generating the error to identify the exact point of failure.
  
  
  Consult Documentation: Refer to SAP Notes or the SAP Help Portal for any specific notes related to this error message. There may be patches or updates that address known issues.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP Support for assistance. Provide them with the error details and any steps you have already taken.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and HAP-related transactions.
  SAP Notes: Search for SAP Notes related to HRHAP00_DOCUMENT261 in the SAP Support Portal for any known issues or fixes.
  Documentation: Review the SAP HCM documentation for best practices in managing appraisal documents and related data.
  
  By following these steps, you should be able to identify and resolve the underlying cause of the HRHAP00_DOCUMENT261 error.