How To Fix HRHAP00_DOCUMENT181 - Appraisal '&1' has status 'In Preparation'; cannot be processed offline

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 181

• Message text: Appraisal '&1' has status 'In Preparation'; cannot be processed offline

What causes this issue?

You cannot process appraisal documents offline that have the status 'In
Preparation'.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT181 - Appraisal '&1' has status 'In Preparation'; cannot be processed offline ?

  The SAP error message HRHAP00_DOCUMENT181 indicates that an appraisal document is currently in the "In Preparation" status, which means it is not yet finalized or ready for processing. This status prevents the document from being processed offline, as it is still in the initial stages of completion.
  Cause:
  
  Document Status: The appraisal document is still being prepared and has not been submitted for approval or finalized.
  Incomplete Data: There may be missing or incomplete data in the appraisal document that needs to be addressed before it can be processed.
  User Permissions: The user may not have the necessary permissions to change the status of the document or to process it.
  
  Solution:
  
  Check Document Status: Verify the status of the appraisal document. If it is indeed in "In Preparation," you will need to complete the necessary steps to finalize it.
  Complete Required Fields: Ensure that all required fields in the appraisal document are filled out correctly. This may include performance ratings, comments, and any other necessary information.
  Submit for Approval: If applicable, submit the appraisal document for approval. This may change its status from "In Preparation" to a status that allows for offline processing.
  User Permissions: Check if the user has the appropriate permissions to process the document. If not, contact your SAP administrator to adjust the permissions.
  Consult Documentation: Refer to the SAP Help documentation or your organization's internal guidelines for specific steps on how to finalize and submit appraisal documents.
  
  Related Information:
  
  SAP HR Module: This error is related to the Human Resources (HR) module in SAP, specifically the Performance Management component.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PHAP_CATALOG (Appraisal Catalog) that may help in managing appraisal documents.
  SAP Notes: Check for any SAP Notes related to this error message for additional troubleshooting steps or patches that may resolve the issue.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP community forums for further assistance.