How To Fix HRHAP00_DOCUMENT017 - Duplicate data records have been deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 017

• Message text: Duplicate data records have been deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT017 - Duplicate data records have been deleted ?

  The SAP error message HRHAP00_DOCUMENT017 indicates that there are duplicate data records in the system, which have been identified and subsequently deleted. This error typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the HCM processes and forms (HAP - HCM Process and Forms).
  Cause:
  
  
  Duplicate Entries: The primary cause of this error is the presence of duplicate entries in the database. This can happen due to various reasons, such as:
  
  Data import errors where the same record is uploaded multiple times.
  Manual data entry mistakes where the same information is entered more than once.
  Issues during data migration from legacy systems.
  
  
  
  Configuration Issues: Sometimes, the configuration settings in the HCM module may not be set up correctly, leading to the system identifying legitimate records as duplicates.
  
  
  Solution:
  
  
  Identify Duplicates: 
  
  Use transaction codes like SE16 or SE11 to access the relevant database tables and identify the duplicate records. Common tables to check include those related to employee data, appraisals, or any specific forms being processed.
  
  
  
  Data Cleanup: 
  
  Once duplicates are identified, you can either delete the duplicates manually or use a data management tool to clean up the records. Ensure that you keep the correct or most recent record.
  
  
  
  Review Data Entry Processes: 
  
  Implement stricter data entry controls to prevent duplicates from being created in the future. This may include validation checks during data entry or using unique keys for records.
  
  
  
  Check Configuration: 
  
  Review the configuration settings in the HCM module to ensure that they are set up correctly. This may involve checking the settings for the specific process or form that is generating the error.
  
  
  
  Consult SAP Notes: 
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that can resolve underlying issues.
  
  
  
  Testing: 
  
  After making changes, conduct thorough testing to ensure that the issue is resolved and that no new duplicates are being created.
  
  
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for HCM processes and forms for more detailed information on handling data records.
  SAP Community: Engage with the SAP Community forums where other users may have encountered similar issues and can provide insights or solutions.
  Support: If the issue persists, consider reaching out to SAP Support for assistance, especially if it involves complex data structures or configurations.
  
  By following these steps, you should be able to resolve the HRHAP00_DOCUMENT017 error and prevent it from occurring in the future.