How To Fix HRHAP00_DOCUMENT019 - Cannot prepare appraisal document for the selected entries

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 019

• Message text: Cannot prepare appraisal document for the selected entries

What causes this issue?

There are several reasons for this message. For instance, it may be
the case that an appraisal document has already been created and only
one appraisal document is allowed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete the entries from the list.
If you enter one target object only, you obtain detailed information.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT019 - Cannot prepare appraisal document for the selected entries ?

  The SAP error message HRHAP00_DOCUMENT019 indicates that the system is unable to prepare an appraisal document for the selected entries. This error can occur in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with performance appraisals or talent management processes.
  Possible Causes:
  
  
  Missing Data: The employee or appraisal data required to generate the document may be incomplete or missing. This could include missing appraisal forms, employee information, or relevant performance data.
  
  
  Authorization Issues: The user may not have the necessary authorizations to access or create appraisal documents for the selected entries.
  
  
  Configuration Issues: There may be configuration problems in the appraisal process settings, such as incorrect settings in the appraisal template or process.
  
  
  Technical Issues: There could be underlying technical issues, such as problems with the database or application server, that prevent the document from being generated.
  
  
  Incorrect Selection: The entries selected for appraisal may not be valid or may not meet the criteria set in the system.
  
  
  Solutions:
  
  
  Check Data Completeness: Verify that all necessary data for the employees and appraisal documents is complete. Ensure that all required fields are filled out and that the relevant appraisal forms are available.
  
  
  Review Authorizations: Check the user’s authorization profile to ensure they have the necessary permissions to create or view appraisal documents. This may involve consulting with your SAP security team.
  
  
  Configuration Review: Review the configuration settings for the appraisal process in the SAP system. Ensure that the appraisal templates and processes are correctly set up and aligned with the organization's requirements.
  
  
  Technical Support: If the issue persists, consider reaching out to your IT support team or SAP Basis team to investigate any technical issues that may be affecting the system.
  
  
  Validate Selection Criteria: Ensure that the entries selected for the appraisal are valid and meet the criteria defined in the system. This may involve checking the selection parameters used when attempting to generate the appraisal document.
  
  
  Related Information:
  
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review the SAP HCM documentation for guidance on the appraisal process and any prerequisites that need to be met.
  Community Forums: Consider searching or posting in SAP community forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.