How To Fix HRHAP00_DOCUMENT016 - Template '&1' is not released

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 016

• Message text: Template '&1' is not released

What causes this issue?

Plan version: &V2&
Template ID: &V3&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT016 - Template '&1' is not released ?

  The SAP error message HRHAP00_DOCUMENT016 indicates that a specific template (identified by &1) is not released for use in the system. This error typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the Performance Management or Talent Management functionalities.
  Cause:
  
  Template Not Released: The most common cause of this error is that the template you are trying to use has not been released. In SAP, templates must be explicitly released to be available for use in processes such as appraisals, evaluations, or other HR-related activities.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access or use the template, which can lead to similar error messages.
  Configuration Issues: There may be configuration settings in the system that prevent the template from being used, such as incorrect status settings or missing dependencies.
  
  Solution:
  
  
  Release the Template:
  
  Navigate to the relevant transaction code (usually PHAP_CATALOG or PHAP_ADMIN) to manage templates.
  Check the status of the template in question. If it is not released, you will need to release it.
  To release the template, select the template and change its status to "Released" or "Active" as per your organization's process.
  
  
  
  Check Authorizations:
  
  Ensure that the user attempting to access the template has the necessary authorizations. This can be checked in the user roles and profiles assigned to the user.
  If needed, consult with your SAP security team to adjust the authorizations.
  
  
  
  Review Configuration:
  
  If the template is released but the error persists, review the configuration settings related to the template. Ensure that all required fields and dependencies are correctly set up.
  Consult with your SAP HCM configuration team to verify that everything is configured correctly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific version of your SAP system for any additional troubleshooting steps or known issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PHAP_CATALOG (for managing templates) and PHAP_ADMIN (for administration tasks).
  SAP Notes: Check SAP Notes for any updates or patches that may address this issue.
  User Forums: Consider visiting SAP community forums or support channels for additional insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the error message HRHAP00_DOCUMENT016 and successfully use the desired template in your SAP system.