How To Fix HRHAP00_DOCUMENT014 - No valid templates defined in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 014

• Message text: No valid templates defined in the system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT014 - No valid templates defined in the system ?

  The SAP error message HRHAP00_DOCUMENT014 indicates that there are no valid templates defined in the system for the specific process you are trying to execute, typically related to the SAP HCM (Human Capital Management) module, particularly in the context of the HCM Processes and Forms (HCM P&F) framework.
  Cause:
  
  Missing Templates: The most common cause of this error is that the required templates for the specific process (e.g., employee appraisals, recruitment, etc.) have not been created or activated in the system.
  Incorrect Configuration: The configuration settings for the HCM Processes and Forms may not be set up correctly, leading to the system not being able to find the appropriate templates.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the templates, which can lead to this error.
  Transport Issues: If the templates were recently transported from another system, there may have been issues during the transport process that resulted in missing or incomplete templates.
  
  Solution:
  
  
  Check Template Configuration:
  
  Go to the transaction code HAP_ADMIN or HAP_TEMPLATES to check if the required templates are defined and active.
  Ensure that the templates are correctly configured for the specific process you are trying to execute.
  
  
  
  Create or Activate Templates:
  
  If no templates are found, you may need to create new templates using the appropriate configuration transactions.
  Ensure that the templates are activated after creation.
  
  
  
  Review Authorizations:
  
  Check the user roles and authorizations to ensure that the user has the necessary permissions to access the templates.
  You can use transaction SU53 to analyze authorization issues.
  
  
  
  Transport Check:
  
  If the templates were recently transported, check the transport logs for any errors or issues.
  Ensure that all necessary objects related to the templates were included in the transport request.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on setting up HCM Processes and Forms and creating templates.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  HCM Processes and Forms: This is a framework within SAP HCM that allows organizations to manage various HR processes electronically.
  Template Management: Templates are crucial for standardizing processes such as appraisals, recruitment, and other HR-related activities.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as HAP_ADMIN, HAP_TEMPLATES, and PFCG (for role management) to manage templates and authorizations effectively.
  
  By following these steps, you should be able to resolve the error message HRHAP00_DOCUMENT014 and ensure that valid templates are available in your SAP system.