How To Fix HRGB_TPS115 - TRANSITION Warning: Multiple matches found NINO/DoB/Surname (&1/&2/&3)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_TPS - Teacher's Pension Scheme

• Message number: 115

• Message text: TRANSITION Warning: Multiple matches found NINO/DoB/Surname (&1/&2/&3)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_TPS115 - TRANSITION Warning: Multiple matches found NINO/DoB/Surname (&1/&2/&3) ?

  The SAP error message HRGB_TPS115 indicates that there are multiple matches found for a specific employee based on the National Insurance Number (NINO), Date of Birth (DoB), and Surname. This warning typically arises during processes that involve employee data validation or when attempting to retrieve employee records.
  Cause:
  
  Duplicate Records: There may be multiple employee records in the system that share the same NINO, DoB, and Surname. This can happen due to data entry errors, duplicate employee records, or incorrect data migration.
  Data Quality Issues: Inconsistent or incorrect data entries can lead to multiple records matching the criteria.
  System Configuration: The system may not be configured to handle unique identification properly, leading to ambiguity in employee identification.
  
  Solution:
  
  
  Data Cleanup:
  
  Review the employee records in the system to identify duplicates. This can be done using transaction codes like SE16 or SE11 to access the relevant tables.
  Merge or delete duplicate records as necessary, ensuring that you maintain the integrity of the data.
  
  
  
  Data Validation:
  
  Implement data validation rules to prevent the entry of duplicate records in the future. This can include checks during data entry or batch processing.
  Ensure that the NINO, DoB, and Surname fields are correctly filled and validated against existing records.
  
  
  
  Consultation with HR:
  
  Work with the HR department to verify the correct employee records and resolve any discrepancies.
  Ensure that all employees have unique identifiers and that their records are accurately maintained.
  
  
  
  System Configuration:
  
  Review the configuration settings in SAP related to employee master data to ensure that it is set up to handle unique identification properly.
  Consider implementing additional checks or constraints in the system to prevent future occurrences of this issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to manage employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to HR data management for best practices in maintaining employee records.
  
  By addressing the root cause of the duplicates and implementing preventive measures, you can resolve the HRGB_TPS115 warning and improve the overall data quality in your SAP system.