How To Fix HRGB_SWF045 - Generic Validation : When ESTB is entered, LEA must be maintained.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 045

• Message text: Generic Validation : When ESTB is entered, LEA must be maintained.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF045 - Generic Validation : When ESTB is entered, LEA must be maintained. ?

  The SAP error message HRGB_SWF045, which states "Generic Validation: When ESTB is entered, LEA must be maintained," typically occurs in the context of Human Resources (HR) and specifically relates to the management of employee data in the SAP system. Here’s a breakdown of the cause, solution, and related information for this error:
  Cause:
  
  ESTB and LEA Fields: The error indicates that when the ESTB (Establishment) field is filled in a certain context (like an employee's record), the LEA (Legal Entity Assignment) field must also be filled. This is a validation rule in the system to ensure that the data integrity is maintained.
  Data Entry Error: The user may have entered data in the ESTB field without providing the corresponding LEA information, which is required for the system to process the record correctly.
  Configuration Issues: There may be configuration settings in the SAP HR module that enforce this validation rule, which could be due to business requirements or compliance regulations.
  
  Solution:
  
  Check Data Entry: Review the employee record or the transaction where the error occurred. Ensure that if the ESTB field is populated, the LEA field is also filled in with the appropriate value.
  Maintain LEA: If the LEA field is empty, enter the correct legal entity assignment that corresponds to the establishment (ESTB) you have entered.
  Consult Documentation: Refer to your organization's HR data management guidelines or SAP documentation to understand the specific requirements for the ESTB and LEA fields.
  Configuration Review: If you believe the validation is incorrect or needs adjustment, consult with your SAP HR configuration team to review the validation rules set up in the system.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context on how to handle it.
  User Roles and Permissions: Ensure that the user entering the data has the necessary permissions to modify both the ESTB and LEA fields.
  Training: If this error is common among users, consider providing additional training on how to correctly enter employee data in the SAP system.
  Testing: If changes are made to the configuration or data entry processes, conduct thorough testing to ensure that the error does not recur and that data integrity is maintained.
  
  By following these steps, you should be able to resolve the HRGB_SWF045 error and ensure that the necessary data is correctly maintained in the SAP system.