How To Fix HRGB_SWF043 - Staff Information Validation: Check &1 failed (details in "Long Text")

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 043

• Message text: Staff Information Validation: Check &1 failed (details in "Long Text")

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Staff Information data could not be maintained for this employee.

How to fix this error?

7100,,
One and only one occurrence of <Occasionals> details must be provided
containing three separate elements of <OccasionalsQTS>,
<OccasionalsNOTQTS> and <OccasionalsNOTKNWN> each of which must occur
once only [Return level validation rule]
7110,,
<OccasionalsQTS> must be a non-negative whole number (can be zero)
7111,,
<OccasionalsNOTQTS> must be a non-negative whole number (can be zero)
7112,,
<OccasionalsNOTKNWN> must be a non-negative whole number (can be zero)
7120Q
<OccasionalsQTS> should be fewer than 40
7121Q
<OccasionalsNOTQTS> should be fewer than 10
7122Q
<OccasionalsNOTKNWN> should be fewer than 10
7210,,
<SupHeadCount> (200568) must be a non-negative whole number (can be
zero)
7220Q
<SupHeadCount> (200568) should be fewer than 50
7230
<AgencyTPsupportCategory> (200567) must not be any of the following:
ASHT, DPHT, EXHT, HDTR, MISC, MUSC, PERI, SENC, SPLY, TCHR, TMIS, TNON,
TPRU.

Procedure for System Administrators

If you think that the validation check is correct, then you will need to
correct the employee's staff information data to ensure that the pass
this validation check.
If you think that the validation check is incorrect, then you will need
to raise a Customer Incident referencing this error message and explain
why you think the validation is incorrect. It would also be useful if
you could get confirmation from the DfE that your interpretation is
correct and attach that correspondence to the Customer Incident.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF043 - Staff Information Validation: Check &1 failed (details in "Long Text") ?

  The SAP error message HRGB_SWF043, which indicates that "Staff Information Validation: Check &1 failed," typically arises in the context of SAP HR (Human Resources) workflows, particularly when validating staff information during a workflow process. This error can occur for various reasons, and understanding the cause and potential solutions is essential for resolving the issue.
  Cause:
  
  
  Data Inconsistency: The error often indicates that there is some inconsistency or missing data in the employee's master data or infotype records. This could be due to missing fields, incorrect data formats, or invalid entries.
  
  
  Validation Rules: The specific check that failed (indicated by &1 in the error message) is likely a validation rule defined in the system. This could be related to mandatory fields that are not filled out or business rules that are not met.
  
  
  Configuration Issues: There may be issues with the configuration of the workflow or the underlying HR processes that are causing the validation to fail.
  
  
  Authorization Issues: Sometimes, the user executing the workflow may not have the necessary authorizations to access or modify certain data, leading to validation failures.
  
  
  Solution:
  
  
  Check Long Text: The first step in troubleshooting this error is to check the "Long Text" associated with the error message. This text often provides specific details about what check failed and why.
  
  
  Review Employee Data: Go to the employee's master data and review the relevant infotypes (e.g., Personal Data, Organizational Assignment, etc.) to ensure that all required fields are filled out correctly and that there are no inconsistencies.
  
  
  Validate Configuration: If you have access to the configuration settings, review the workflow and validation rules to ensure they are set up correctly. This may involve checking the customizing settings in transaction SPRO.
  
  
  Check Authorizations: Ensure that the user executing the workflow has the necessary authorizations to perform the actions required in the workflow.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  
  
  Debugging: If the issue persists, consider debugging the workflow to identify the exact point of failure. This may require technical expertise.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if this is a recurring problem.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review employee records.
  Workflow Monitoring: Use transaction SWI1 to monitor workflow instances and identify where the error is occurring.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address known issues related to this error message.
  
  By following these steps, you should be able to identify the cause of the HRGB_SWF043 error and implement a solution to resolve it.